Student Affairs Assistant

2 months ago

Ann Arbor, Michigan, United States University of Michigan Health System Full time
How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

As the Student Affairs Assistant, you will report to the School of Public Health (SPH) Director of Student Affairs as a School-wide Student Affairs Team member. The SPH Student Affairs Team includes Recruitment/Admissions, Registrar/Records, Student Life, and the Careers Teams. Within this role, you will primarily support the SPH students, applicants, faculty, and staff with general inquiries and reception, yearly projects, office coordination and support, and event/programming and communications support. This position serves as a conduit between the Student Affairs Team, Educational Programs, and other departments and units within the school.

As a successful candidate, you will excel in a team-based environment, ready to engage with a diverse academic community. You will bring proactive innovation to improve system organization and streamline student support and customer service. This role suits those keen on a career in student services and higher education. You will be a creative thinker committed to exceptional customer service.

Mission Statement

A strength of the SPH community is its commitment to attracting, training, and engaging students, faculty and staff from different backgrounds, cultures, values, and perspectives. We seek to create an environment that invites and values the contributions of everyone so that we can fulfill our public health mission. Toward this end, we are committed to honest and respectful dialogue, treating everyone with dignity and respect, and managing tensions and different viewpoints with maturity, sensitivity, and as growth opportunities. We view this approach to diversity as fundamental to achieving our educational, research, practice, and professional development goals because it provides opportunities for us to expand our horizons, learn from each other, and do our best work.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:
  • Generous time off, including vacation time, sick time, holidays and season days
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses
Responsibilities*

This position is responsible for administering student and prospective student services and providing staff/faculty support. This includes building community within SPH and the Office for Student Affairs, triaging community stakeholder inquiries to correct resources, and managing the office suites.

General Office Support -
  • Oversee the SPH Mainline phones and triage calls and voicemails and assist with application and prospective student questions accurately.
  • Hire, train, and supervise student employees; delegate daily/weekly tasks to support administrative activities effectively.
  • Manage inventory of supplies, staff computers, phone lines, and keys.
  • Manage the mailroom, coordinate daily outgoing and incoming mail distribution, and manage UPS accounts. Assist with FedEx, general mailers, and other distribution projects.
  • Maintain updated lists, directories, and email groups.
  • Financial responsibilities include creating purchase orders and ordering supplies, reconciling Pcard purchases, using Concur, and providing contract assistance via Procurement.
  • Assist with appointment calendaring and various other projects, and be responsible for other projects and duties as assigned.
Student Services, Programming, and Event Support -
  • Laptop loaner administration and connecting students to resources within the Office of Student Affairs and beyond.
  • Connecting prospective students and applicants to the correct contacts while providing accurate information regarding degree programs, application deadlines, and understanding the difference between Rackham and SPH programs.
  • Assisting students with accurate information regarding orientation, graduation applications, wayfinding, financial aid, confidential resources, and general information to successfully complete their degree.
  • Organizing files, folders, and electronic file maintenance under FERPA and other U-M SPH regulations. This includes utilizing Perceptive Content, MPathways, and other platforms for student administration.
  • Manage all aspects of event logistics, including but not limited to reservations for rooms/venues, catering, RSVP tracking, staffing, transportation, audio/visual services, and entertainment.
  • Deploy project management skills to bring creative student programming and events from concept to execution.
  • Track events budget, report any discrepancies to leadership, and provide budget projections when planning events.
Project Coordination -
  • Manage multiple projects, including reporting, data visualization, and benchmarking.
  • Coordinate annual reports for Student Affairs Units.
  • Ensure the website, wiki, and policies and procedures manuals are updated and correct.
Required Qualifications*
  • High School education or equivalent and two or more years of experience working in an administrative role.
  • Excellent interpersonal skills and ability to communicate with people from diverse backgrounds.
  • Ability to meet deadlines and prioritize appropriate tasks while handling various projects simultaneously.
  • Excellent accuracy and attention to detail while working in a fast-paced environment with frequent interruptions.
  • The ability to practice discretion when dealing with sensitive matters.
  • Customer service-oriented attitude, flexibility, and the ability to work independently while contributing to a collaborative team environment within and across offices/programs.
  • Proficiency with Google applications and Microsoft Office Suite, specifically in spreadsheets, databases, and/or data retrieval.
Work Schedule

Our SPH I building requires punctual, regular, and consistent on-site attendance. Standard work hours are from 8 a.m. to 5 p.m., Monday through Friday. There are limited occasions when you may be required to work during non-business hours and on weekends. There is the opportunity to have a flexible schedule in the summer.

Additional Information

This position may work with and/or support systems that maintain or process sensitive institutional data as defined by university policy. Successful candidates must comply with federal, state, and local law and/or university policies or agreements that require the university to implement specific privacy and security safeguards, including but not limited to ITAR, EAR, HIPAA, FERPA, and FISMA. This position is responsible for protecting data and information from unauthorized release or loss, alteration, or unauthorized deletion and following applicable regulations and instructions regarding access to computerized files and the release of data internally or externally to the University of Michigan.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

  • Director of Public Affairs

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter, resume, and writing samples are required for consideration for this position. In your cover letter, in two pages or less, please explain your interest in the role and how your skills and experience align. Please also include three professional writing samples, including at least one article or press release. Please submit all...

  • Lead Manager for Student Organizations

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.Summary Center for Campus Involvement Overview The Center for Campus Involvement...

  • Lead Manager for Student Programs

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.SummaryCenter for Campus Involvement OverviewThe Center for Campus Involvement (CCI)...

  • Graduate Student Instructor

    1 week ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyPlease indicate your interest by submitting a cover letter and resume electronically using the website. Below are some instructions to help you through this application process.1. Go to 2. Click on "Login" (upper right corner). Use your umich uniqname and password.3. Click on "U-M Graduate Student on the Ann Arbor campus" identifying yourself as...

  • Graduate Student Energy Analyst

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to Apply Resume or CV Writing sample (preference for academic or scientific work, ORCID or github links if available) Design work sample (links to portfolio if available) SummaryThe graduate student research assistant will analyze electrical outages in Consumers Energy and DTE Energy service territories and deliver research outcomes to the Michigan...

  • Physician Assistant

    2 months ago

    Ann Arbor, Michigan, United States Veterans Health Administration Full time

    VA offers a comprehensive total rewards package.The PA assesses, plans, implements, collaborates, and evaluates the needs and care of cardiac patients. The PA will be fully qualified and certified to function in both a clinical and administrative role and in accordance with the guidelines and policies of the Department of Veterans Affairs. The PA is...

  • Pharmacy Technician Senior

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    SummaryGeneral Pharmacy Technician duties may include:Pharmacy Technician, Community Pharmacy Services:Gather prescription insurance coverage informationPerform prescription order entry and fulfillmentPerform basic metric conversions and calculationsPrepare sterile and non-sterile compoundsGreet patients and answer phonesAssist with the resolution of...

  • Chair of the Department of Psychiatry

    3 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Medical School Full time

    Search for the Chair of the Department of Psychiatry University of Michigan Medical School, Michigan Medicine Ann Arbor, MI The University of Michigan Medical School (UMMS) invites applications and nominations for a nationally recognized and visionary leader to become the next Chair of the Department of Psychiatry . This is an opportunity to build on a...

  • Assistant General Manager

    1 week ago

    Ann Arbor, Michigan, United States Trinitas Ventures Full time

    As an Assistant General Manager, you'll be the backbone of our thriving organization by ensuring proper and accurate upkeep of all resident ledgers and records to promote financial success.The ideal candidate has strong bookkeeping/accounting skills and has experience in Student Housing or Multi-Family Home sector.Keep up to date financials - ensure bank...

  • Academic Program Manager

    2 months ago

    Ann Arbor, Michigan, United States University of Michigan - Ann Arbor Full time

    A cover letter is required for consideration for this position. Your cover letter should be at most 1 page and should be attached to your resume. The cover letter should address your specific interest, skills, and experience related to the position. The Department of History at the University of Michigan is one of the finest and largest History departments...

  • Administrative Assistant Inter

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.Responsibilities*Meeting Support Assist with scheduling meetings (ie. staff meetings,...

  • Pharmacy Technician Senior, Intermediate, or Assoc.

    2 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    Job Summary We are seeking a highly motivated, compassionate individual to join our growing team as a Pharmacy Technician in the Kellogg Eye Center Pharmacy The Kellogg Eye Center Pharmacy features community pharmacy, OR pharmacy, and sterile compounding functions, including cleanrooms for both hazardous and non-hazardous medication compounding. This...

  • Assistant Professor in Developmental Biology

    5 days ago

    Ann Arbor, Michigan, United States Cell & Developmental Biology-University of Michigan Full time

    Assistant Professor in Developmental BiologyDEPARTMENT OF CELL & DEVELOPMENTAL BIOLOGYUNIVERSITY OF MICHIGAN MEDICAL SCHOOLThe Department of Cell & Developmental Biology at the University of Michigan Medical School solicits applications from outstanding scholars for a tenure-track faculty position in a field directly relevant to developmental biology,...

  • Assistant Professor in Developmental Biology

    1 month ago

    Ann Arbor, Michigan, United States Cell & Developmental Biology-University of Michigan Full time

    Assistant Professor in Developmental Biology DEPARTMENT OF CELL & DEVELOPMENTAL BIOLOGYUNIVERSITY OF MICHIGAN MEDICAL SCHOOL The Department of Cell & Developmental Biology at the University of Michigan Medical School solicits applications from outstanding scholars for a tenure-track faculty position in a field directly relevant to developmental biology,...

  • Assistant Professor

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan - Molecular, Cellular and Developmental Biology Full time

    UNIVERSITY OF MICHIGAN FACULTY POSITION INCELL & MOLECULAR BIOLOGY AND RELATED FIELDSThe Department of Molecular, Cellular, and Developmental Biology (MCDB) in the College of Literature, Science and the Arts at the University of Michigan solicits applications for a faculty position at the Assistant Professor level. The faculty position will be tenure track...

  • Administrative Assistant Sr

    2 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    Job SummaryThe University of Michigan Clinical Simulation Center (UMCSC) is seeking candidates for the position of Administrative Assistant Sr. The UMCSC is an innovative instructional environment and learning laboratory providing challenging, immersive simulation training for physicians, nurses and other health care professionals at the University of...

  • Assistant Professor in Developmental Biology, University of Michigan

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan CDB Full time

    The Department of Cell & Developmental Biology at the University of Michigan Medical School solicits applications from outstanding scholars for a tenure-track faculty position in a field directly relevant to developmental biology, including (but not limited to): early embryogenesis, organ formation and function, tissue repair, renewal, and regeneration, stem...

  • Deli/Bakery Manager Assistant

    2 months ago

    Ann Arbor, Michigan, United States Busch's Full time

    Starting wage up to:$19.50/hr with experience Calling all Foodies Don't romaine calm, Busch's is HIRING Do you love food, fun and people? Are you looking for growth, development and excellent wages? We could make the perfect pear Our industry is ever changing and we are looking for individuals who are passionate about food and people. We are a family-owned,...

  • Clinical Information Analyst, Medication Use Policy

    1 week ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    Job Summary This position will be responsible for performing activities to assist the Medication Use Policy team with daily activities as well as projects/initiatives. For more information about the UMHS Department of Pharmacy Services, see our annual report at: Mission Statement Michigan Medicine improves the health of patients, populations, and...

  • Specialty- Pharmacy Technician

    1 month ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    SummarySpecialty Pharmacy Services a growing list of patient populations, including Transplant, Hepatitis, Multiple Sclerosis, Rheumatology, and Oncology. Our team is dedicated to supporting our patients comprehensively throughout their entire treatment process. We strive to do so by providing timely and continuous financial counseling, clinical education,...