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Assistant, Business Affairs

2 months ago

New York, New York, United States United Talent Agency Full time

UTA is seeking a Business Affairs Assistant, News, Broadcast, and Theatre in our New York office to provide comprehensive administrative support to two Business Affairs Executives.

The Business Affairs Assistant, News, Broadcast, and Theatre will handle a variety of administrative duties and will be integral to the contract administration process.

Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.

Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy phone volume and scheduling, and an interest in the news industry.

This is a full-time position with benefits and will pay $23 per hour.

What You Will Do

  • Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conference calls)
  • Calendar management – daily calendar management; update, cancel and confirm meetings. Scheduling and coordinate meetings, both in-office and offsite.
  • Manage the contract administration process, including tracking and processing contracts
  • Research existing agreement(s) database to find previous relevant agreements to serve as precedents/templates to aid Business Affairs executives in reviewing new deals.
  • Assist in proofreading.
  • Filing and managing all client/project files to make sure all folders are up to date
  • Drafting and tracking play license agreements.
  • Exact scope of work will depend on the candidate's demonstrated capabilities.
What You Will Need

  • 1+ years administrative experience, preferably at a law firm, studio or network (internships OK)
  • Bachelor's degree strongly preferred
  • Able to review and understand basic contract language (e.g., the ability to pull a talent agreement and find what living allowance they are entitled to receive)
  • Ability to liaise with key senior-level executives
  • Ability to liaise with internal staff at all levels and external clients & executives
  • Capable of managing several projects simultaneously with minimal supervision
  • Highly professional with excellent judgment
  • Excellent communication skills and organizational skills
  • Ability to work under pressure and in a fast-paced environment
  • Can-do, positive attitude and willing to ''go the extra mile''
  • Critical attention to detail and highly organized
  • General business knowledge and interest in the entertainment and media business
  • Strong proficiency in Excel, PowerPoint, Adobe, Outlook, Word, & Internet research
  • General business knowledge and interest in the News and Broadcasting and Theatre business
What You Will Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being


UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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