Community Affairs Administrative Coordinator

2 weeks ago


New York, New York, United States NYC Health Hospitals Full time

NYC Health + Hospitals/Bellevue stands as the oldest public hospital in the United States, founded in 1736. In partnership with the NYU School of Medicine, this 844-bed facility serves as a pivotal referral center for complex medical cases, supported by a dedicated workforce of 6,000 interdisciplinary clinical professionals. The hospital manages over 110,000 emergency room visits and 500,000 outpatient visits each year, establishing itself as a globally recognized academic medical institution. Bellevue operates as a Level I Trauma Center, providing continuous care for adult, pediatric, psychiatric, and pediatric psychiatric emergencies, as well as specialized services in cardiology, neurology, toxicology, and neonatology. In addition to offering comprehensive inpatient and outpatient care, Bellevue serves as a city-wide specialty referral hub. Its centers of excellence encompass: Emergency Medicine and Trauma Care; Cardiovascular Services; Designated Regional Perinatal Center and Neonatal Intensive Care Unit (ICU); Comprehensive Children's Psychiatric Emergency Program; and Cancer Services.

Position Overview

The Administrative Coordinator for Community Affairs/Spiritual Care will support the Director in managing key operational functions related to the Department of Spiritual Care, operating under general supervision.

Key Responsibilities

  • Develop and distribute the monthly schedule for Spiritual Care Chaplains.
  • Oversee and maintain the scheduling calendar for the Director, coordinating administrative meetings with clinical and administrative leaders, as well as external agency representatives and community partners.
  • Act as the coordinator for the Spiritual Care Clinical Pastoral Education (CPE) programs, including managing student applications, admissions, and tuition processes; scheduling interviews and guest lecturers; and facilitating communication with participants.
  • Ensure the office's operational needs are met, including preventive and corrective maintenance of equipment, and liaising with relevant departments to address issues.
  • Maintain ongoing data entry for Spiritual Care.
  • Assist the Director in compiling the Department's Monthly Statistical Report.
  • Manage the procurement of supplies for the Spiritual Care department, utilizing the electronic ordering system, processing invoices, and maintaining inventory records.
  • Prepare all departmental correspondence, including letters, forms, event flyers, policies, and schedules. Respond to phone inquiries related to patient and staff needs, and provide support during crisis situations as required.
  • Perform additional duties as assigned by the Director of Community Affairs/Spiritual Care.
Qualifications
1. A Bachelor's Degree from an accredited institution in Business Administration, Community Health, Psychology, or a related field, accompanied by one year of full-time experience in a supervisory or administrative role within business management systems, general administration, or healthcare administration; or,
2. A satisfactory combination of education, training, and experience.

NYC Health and Hospitals provides a competitive benefits package that includes:
  • Comprehensive health benefits for employees working 20+ hours per week.
  • Retirement savings and pension plans.
  • Loan forgiveness programs for eligible employees.
  • Paid holidays and vacation in accordance with collectively bargained contracts.
  • College tuition discounts and professional development opportunities.
  • Various employee discount programs.


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