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Administrative Assistant

3 months ago

Tucson, Arizona, United States U.S. Courts Full time
Responsible for the monitoring and scheduling of court reporters in the Tucson division. Performs quality control of transcript requests, production of transcripts, transcript deadlines and electronic filing of transcripts. Processes transcript requests from CJA attorneys. Answers questions from attorneys and members of the public regarding transcripts. Schedules courtrooms for judicial proceedings and distributes weekly schedules for chambers and clerk's office staff. Tracks courtroom usage by magistrate judges and prepares reports. Maintains weekly video teleconference schedules for court proceedings and monthly trial schedules. Files taxation judgements when approved using the Court's CM/ECF program.
Performs internal reviews of jury and postage procedures as part of the district's annual internal controls evaluation.

Responsible for coordinating judicial investiture ceremonies, retirement celebrations, and other official events in Tucson division, including parking, seating, ushering, reception coordination, program preparation, etc.

Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters.

Inquiries come from many sources, including judges and their staff, other court support units, other courts, members of the bar, and the media.

Prepares documents, correspondence, and reports.

Assists with administrative functions of the office including maintaining parking assignments and visitor parking availability and updating information on the Court's intranet and internet sites.

Assists with the district's Continuity of Operations Plan and Tucson division's Occupant Emergency Plan. Participate in special projects related to administrative service functions. Other duties as assigned.