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Education Operations Coordinator

3 months ago

Leavenworth, Kansas, United States University of Saint Mary Full time

The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.

POSITION SUMMARY

This position provides accreditation, assessment, and administrative support to the Education department. Responsibilities include managing the data collection system, correspondence, scheduling, project management, internal and external reports, requests, student records processing, phones and other support activities as assigned or requested.

ESSENTIAL FUNCTIONS
  • Supports education program chair and provides administrative duties for leadership to include travel, meeting coordination, phones and other related activities.
  • Manages the education program data collection system used for program improvement and accreditation.
  • Responds to current student inquiries, assist education students in course registration, monitoring plans of study, creation and maintenance of student files
  • Processes teacher licensure and manages test data
  • Gather and submit syllabi each semester
  • Takes department and division meeting minutes
  • Assists with data entry and preparing documents using MS Word, Excel, and Jenzabar EX.
  • Process and prepare a variety of letters, surveys and/or other correspondence.
  • Effectively and appropriately works with other departments on campus.
  • Maintains confidentiality as necessary
  • Maintains professional and technical knowledge by attending educational workshops and licensure meetings, benchmarking professional standards and establishing personal networks
  • Oversees work study and graduate assistants
  • Assist with organization of special events, which may include an occasional evening and/or weekend
  • Performs additional duties as assigned
REQUIREMENTS
  • Bachelor's level degree required; master's degree preferred
  • Minimum five years related experience
  • Two years working in higher education preferred
  • Effective interpersonal and communication skills
  • Attention to detail and accuracy
  • Project a positive, professional image for the university
  • Proven ability to work independently, as well as part of a team, in a professional and confidential manner
  • Demonstrated organizational skills, with the ability to handle and prioritize multiple projects simultaneously in a timely manner
  • Initiative in problem solving
  • Proficiency in Microsoft word, Excel, and PowerPoint
  • Database management experience
  • Affinity with the overall mission of the University of Saint Mary
TO APPLY

Submit a cover letter, resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.