Ski School Administrative Coordinator

2 days ago


Leavenworth, Kansas, United States Vail Resorts Full time
Job Overview

As a Ski School Administrative Specialist at Vail Resorts, you will play a vital role in supporting the Director of Skier Services, the Ski & Snowboard School, and the resort as a whole. This position is a member of the Ski & Snowboard School leadership team, advising on strategy, implementation, and serving as an advocate for the employee experience.

Key Responsibilities
  • Administration and Operations: Drive internal communication, manage locker room postings, and create guest email campaigns. Answer shared inbox emails within 24 hours and keep the school website up-to-date.
  • Time and Labor: Solve time, labor, and payroll problems for managers, supervisors, and POD leaders. Provide training on software and systems, audit payroll monthly, and send Pay Advice emails to employees.
  • Accounting and Financial Duties: Direct responsibility for purchase order and invoice processing for Nordic Center, SSBS, and Scanning departments. Coordinate with Procurement to research and purchase supplies from new/existing vendors.
  • Support Seasonal Hiring: Work closely with managers, assistant managers, and supervisors to ensure staffing levels are maintained. Track seasonal hiring, including interviews, communications, housing, on-boarding/off-boarding processes, and locker assignments.
  • Locker Room Maintenance: Inventory and order cleaning supplies, create and implement a cleaning system, and manage locker distribution.
Requirements
  • Must become knowledgeable of R&G, Personnel Policies and Procedures, and all provisions of the Ski and Snowboard School Employee Handbook.
  • Responsible to adhere to internal department and company rules regarding confidentiality.
  • Perform other tasks and special projects as assigned.
What We Offer

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other status protected by applicable law.



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