Development Coordinator and Office Manager for Advancement

1 month ago


Dedham, Massachusetts, United States Noble and Greenough School Full time

Noble and Greenough School seeks a full-time development coordinator and office manager. The responsibilities of this position are central to the effectiveness and accuracy of the school's fundraising efforts.

Responsibilities:

  • Process all gifts, pledges, and receipts in a timely and accurate manner, including credit card processing and reporting
  • Run Cash Journal reports and work with the business office on all issues regarding gift processing
  • Maintain up-to-date biographical information on all constituent records, including updates from the Nobles magazine and other sources
  • Research to ensure that we have the most accurate business information for graduates and parents
Create and maintain database policies and procedures to ensure ongoing consistency and accuracy Record event responses, attendance and produce nametags for development events Produce weekly outstanding gift and pledge acknowledgment list for staff meeting Administer matching gift program by overseeing the completion of all matching gift forms or online confirmations Monitor office supply and equipment stock, determine needs, and place orders for necessary items Assist major gift officers with travel arrangements and expense reports as needed Direct and assist with sorting and distributing letters and parcels Receive and greet visitors to the office; ensure appropriate coverage for the main development phone line General assistance with mailings, events, and other initiatives as needed, including time sheets and the internal development staff calendar Yearly data entry of new parents, new students, new grandparents, and other end-of-year updating Occasional night and weekend work may be required Interested candidates should complete the online application and upload a resume with a cover letter addressed to Julia Schelter, director of development operations.

Qualifications:

Bachelor's degree or a minimum of three years of related office experience Experience with Raiser's Edge or similar constituent management database preferred Interest in fundraising and desire to work at an independent school Proficiency with Microsoft Office & Google application suites Meticulous attention to detail with a strong commitment to accuracy, tracking, and follow-through Ability to manage time efficiently Ability to work independently and as part of a team Proven ability to provide timely responses to requests, information, service, and assistance Exercise good judgment and discretion when handling confidential information and interacting with donors and colleagues Possess outstanding interpersonal and communication skills

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