Litigation Legal Assistant

5 days ago


Chicago, United States TBG | The Bachrach Group Full time

Well respected Patent and IP Law Firm seeks a legal assistant supporting attorneys and paralegals in litigation.


SPECIFIC JOB DUTIES:

  • Review and maintain attorney docket, anticipate upcoming deadlines; prepare required documents for attorney review, provide exceptional support to facilitate timekeeper workflow and increase timekeeper efficiency
  • Prepare and format draft documents, including answers, discovery documents, motions, correspondence and memos
  • Assist case team with the various aspects of the briefing process including proper formatting, generating Table of Contents and Table of Authorities when necessary
  • File documents electronically in various courts
  • Maintain several electronic Blackbooks (Casewebs) with pleadings and discovery
  • Track project timelines and manage deadlines
  • Coordinate attorney calendars, organize meetings, and arrange travel and generate expense reports
  • Coordinate agendas, schedules and other details for client/association events
  • Coordinate and calendar depositions with all parties involved
  • Format and edit complex documents accurately and efficiently based on detailed and general instruction using Microsoft Word
  • Implement scheduling priorities based on both detailed and general instructions
  • Enter, review and release time entries
  • Perform administrative tasks for attorneys and litigation team, requiring knowledge of the litigation practice area and an understanding of procedures with minimal supervision
  • Provide general assistance to support the litigation team and projects when needed

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum of 5 years of Litigation experience.
  • High school diploma or general education degree required, Associates or Bachelor’s degree is preferred.
  • Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint).
  • Ability to maintain a high level of accuracy, superior attention to detail and strong organizational skills.
  • Ability to facilitate clear and concise communication with others in a positive manner.
  • Ability to work with others effectively in a team that encourages diversity of thought and innovation.
  • Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion.
  • Ability to exhibit problem-solving skills and demonstrate initiative and accountability.
  • Ability to thrive in a dynamic fast paced environment with fluidity amidst multiple projects, shifting priorities and competing deadlines.
  • Ability to adapt and accept changes in job responsibilities based on the strategic goals of the firm.
  • Flexibility to adjust hours as necessary in order to satisfy the essential functions of the position.



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