Front Desk Coordinator

4 weeks ago


Irvine, United States Ultimate Staffing Full time

Job Title: Office Coordinator/Front Desk (Insurance Firm)

Location: Irvine, CA

Hourly Rate: $25/hour

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Job Type: Temporary-to-Hire (Based on Performance)

About the Role:

We are seeking a Temporary Office Coordinator to join our insurance firm in Santa Ana. This position offers the opportunity to transition into a permanent role based on performance. As the Office Coordinator, you will handle front-desk reception duties, assist with office administration, and provide general support to the team.

Key Responsibilities:

  • Greet and assist clients, visitors, and vendors.
  • Answer and direct phone calls.
  • Maintain office supplies and equipment.
  • Schedule meetings and appointments.
  • Perform filing, data entry, and other administrative tasks.
  • Support insurance agents with client documentation and follow-ups.

Requirements:

  • High school diploma or equivalent.
  • 1-2 years of office or administrative experience (insurance experience a plus).
  • Strong communication skills and professional phone etiquette.
  • Proficiency in Microsoft Office Suite.
  • Ability to multitask and stay organized in a fast-paced environment.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.



  • Irvine, California, United States NINA SHARMA DDS INC Full time

    NINA SHARMA DDS INC is a professional dental practice seeking an exceptional front desk coordinator.Job Summary:Coordinate daily operations at the front desk, ensuring smooth patient flow.Answer phone calls, greet patients warmly, and provide empathetic support.Manage patient records, process payments, and maintain DENTRIX accurately.Responsibilities">Keep...


  • Irvine, California, United States Pacific City Properties Inc. Full time

    Job DescriptionPacific City Properties Inc. seeks a Front Desk Coordinator to support our Property Management team.Key Responsibilities:Manage incoming calls, respond to emails, and direct visitors to the right department.Organize and maintain office files, process tenant applications, and handle document collection.Maintain a clean and welcoming waiting...


  • Irvine, California, United States Irvine School of Music Full time

    About Us:Irvine School of Music is a leading music school established in 2004, serving over 500 students with weekly lessons. Our mission is to provide high-quality music education while fostering a welcoming and creative environment for students and staff alike.The Opportunity:We are seeking a dynamic and results-driven individual to join our front desk...


  • Irvine, California, United States Irvine School of Music Full time

    Join Our Team as a Customer Service and Sales AssociateWe are looking for a motivated and customer-focused individual to join our front desk team at Irvine School of Music. As a Front Desk Sales Associate, you will be responsible for converting prospects into registrations, ensuring smooth operations, and contributing to social media efforts. You will also...


  • Irvine, United States FirstService Residential Full time

    **Job Overview:** The **Front Desk Associate** provides exceptional customer service and be the friendly, helpful, professional receptionist at the front desk to our clients, vendors and associates\. **Compensation:** $22\-23/hr _FirstService Residential will compensate the successful candidate in accordance with the posted range\. The salary or wage paid...


  • Irvine, United States FirstService Corporation Full time

    Job Overview: The Front Desk Associate provides exceptional customer service and be the friendly, helpful, professional receptionist at the front desk to our clients, vendors and associates. Compensation: $22-23/hr FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the...


  • Irvine, United States FirstService Residential Full time

    **Job Overview:** The **Front Desk Associate** provides exceptional customer service and be the friendly, helpful, professional receptionist at the front desk to our clients, vendors and associates\. **Compensation:** $22\-23/hr _FirstService Residential will compensate the successful candidate in accordance with the posted range\. The salary or wage paid...

  • Supervisor Front Desk

    1 month ago


    Irvine, United States Sage Hospitality Group, LLC Full time

    Supervises front office staff ensuring an efficient operation producing excellent results for our customers. Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and s Front Desk, Supervisor, Hotel, High School, Reservations, Operations

  • Front Desk Assistant

    3 weeks ago


    Irvine, California, United States Kain Akeso Medical Holding, LLC Full time

    Kain Akeso Medical Holding, LLC is committed to delivering exceptional patient care and providing a positive experience for all our patients. We are seeking an experienced Front Desk Assistant to join our occupational medicine team.The successful candidate will have a strong background in customer service, excellent communication skills, and the ability to...

  • FRONT DESK

    5 days ago


    Irvine, United States In-Group Hospitality Full time

    At PEG Hospitality Group it's our associates that make us successful, and we believe in taking good care of them. Both full and part-time associates are eligible to enroll in our benefit plan offerings after you have completed 30 days with us. Additionally, you'll be eligible to receive paid time off and holiday pay. We also offer generous parental leave...


  • Irvine, United States Sage Hospitality Resources, LLP Full time

    Why us? The Embassy Suites Irvine Orange County Airport is in the heart of Orange County best known for our proximity to the Orange County Airport. Honoring the Southern California lifestyle, we are center to attractions like OC Great Park, Newport & Laguna Beach and Disneyland & California Adventure Parks! We pride ourselves on being committed to serving...


  • Irvine, California, United States Marriott International Inc Full time

    **Job Summary:**We are seeking a highly motivated and organized Front Desk Operations Specialist to join our team at Marriott International Inc.In this role, you will be responsible for managing front desk operations, ensuring seamless check-in and check-out processes, and providing exceptional customer service to our guests.The ideal candidate will possess...


  • Irvine, United States Sage Hospitality Group Full time

    **Why us?**The Embassy Suites Irvine Orange County Airport is in the heart of Orange County best known for our proximity to the Orange County Airport. Honoring the Southern California lifestyle, we are center to attractions like OC Great Park, Newport & Laguna Beach and Disneyland & California Adventure Parks! We pride ourselves on being committed to serving...


  • Irvine, United States Sage Hospitality Group Full time

    **Why us?** The Embassy Suites Irvine Orange County Airport is in the heart of Orange County best known for our proximity to the Orange County Airport. Honoring the Southern California lifestyle, we are center to attractions like OC Great Park, Newport & Laguna Beach and Disneyland & California Adventure Parks! We pride ourselves on being committed to...


  • Irvine, California, United States SAND CANYON MEDICAL GROUP Full time

    About the RoleThe ideal candidate will have at least 1 year of experience in a medical front office setting and possess strong communication skills. As a Front Desk Receptionist Specialist, you will be responsible for greeting patients, scheduling appointments, handling phone calls, and maintaining accurate patient records.


  • Irvine, California, United States Irvine School of Music Full time

    About UsIrvine School of Music, established in 2004, is a premier music school in Irvine that prides itself on offering high-quality music education and a welcoming environment for students and staff alike. Our students have performed at prestigious venues such as Carnegie Hall and Colburn School in Downtown LA, and we are now looking for talented...


  • Irvine, United States Equinox Group Full time

    We are looking for energetic, creative, and enthusiastic Front Desk Associates to join the Equinox team. This is a great position for candidates looking to make a significant impact in a growing and dynamic organization. Professionally greet members Sports, Front Desk Associate, Associate, Front Desk, County, Instructor, Hotel


  • Irvine, United States The Law Offices of Daniel Kim Full time

    Front Desk Receptionist (Bilingual) - Costa Mesa, CAThe Law Offices of Daniel Kim is a top-rated Personal Injury Law Firm in California. We fight for plaintiffs in cases involving cars, trucks, motorcycles, rideshare companies (Uber/Lyft), and other motor vehicle accidents.Our growing law firm is looking for a Bilingual Receptionist on our Front Desk team....


  • Irvine, United States The Law Offices of Daniel Kim Full time

    Front Desk Receptionist (Bilingual) - Costa Mesa, CAThe Law Offices of Daniel Kim is a top-rated Personal Injury Law Firm in California. We fight for plaintiffs in cases involving cars, trucks, motorcycles, rideshare companies (Uber/Lyft), and other motor vehicle accidents.Our growing law firm is looking for a Bilingual Receptionist on our Front Desk team....


  • Irvine, California, United States Irvine School of Music Full time

    Irvine School of Music is seeking a dynamic Front Desk Sales Associate to join our team. As a sales and customer service-oriented professional, you will be responsible for converting prospects into registrations and ensuring smooth operations at the front desk.ResponsibilitiesUse sales scripts to convert leads who've already heard about the school and meet...