Administrative Assistant
3 weeks ago
The administrative assistant serves as the primary point of contact for Image Engineering, providing essential receptionist duties to ensure efficient office operations. Responsibilities include managing incoming calls, greeting visitors, and maintaining our office as a whole. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment.
Responsibilities
- Assist Accounting with bookkeeping functions, such as processing invoices and entering data into Image Engineering’s coding system
- Assist Accounting with company purchasing and purchase coding
- Assist Travel Manager with reserving company travel, as necessary
- Assist Human Resources with the upkeep of confidential databases, files, forms, and other Human Resource related information, as necessary
- Provide administrative support by answering the main phone line and greeting visitors and vendors entering through the Main Office front door
- Maintain inventory of office supplies
- Maintain general organization and cleanliness of common spaces in the Main Office
- Follow company procedures and directives
- Perform other related duties as required and assigned
Qualifications
- Detail-minded and highly focused in order to demonstrate accuracy and thoroughness
- Demonstrated ability to manage confidential and sensitive information
- Flexibility to work in fast-paced environment with challenging and changing demands
- Able to actively listen and professionally, effectively communicate with internal team, vendors and visitors
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with office management software
- Willing to learn internal project management software for project intakes, travel, and invoice tracking
- High School Diploma or equivalent required; additional qualifications in Office Administration are a plus
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