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Executive Assistant/Office Manager

4 months ago

Nashville, United States RevSpring Full time

Job Title: Executive Assistant/Office Manager

Job Summary:

The Executive Assistant/Office manager provides administrative support to members of the senior executive team and manages our Nashville office.

The Executive Assistant/Office Manager manages and executes all administrative tasks required to support senior executives including but not limited to: heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of executive meetings; screening incoming calls and correspondence and responding to inquiries independently wherever possible as well as runs the day to day management of our Nashcille Office which includes ordering food, preparing for meetings and greeting guests when they arrive onsite.

Essential Functions:

  • This position screens telephone calls and visitors in the office, and resolves routine and complex inquiries
  • This position regularly, frequently, and independently interfaces with high-level internal and external contacts requiring considerable discretion, initiative and confidentiality
  • This position understands the requirement for flexibility and accommodates shifting priorities and deadlines while representing and supporting members of the senior executive team
  • The Executive Assistant/Office manager is a seasoned professional who combines an overall understanding of a senior executive’s day-to-day responsibilities while working with minimal supervision, exercising independent judgment and proactively communicating
  • The Executive Assistant/Office manager must maintain strict confidentiality in all matters, and have the willingness and ambition to learn and take on a variety of responsibilities
  • The Executive Assistant/Office manager arranges detailed travel plans and itineraries, compiles documents for travel-related meetings on behalf of the senior executives
  • This position plans, coordinates, and assists at various events; arrange logistics for special meetings or events including hotel reservations, equipment reservations, directions, food and refreshments, meeting spaces, and parking as needed
  • The Executive Assistant/office manager coordinates special projects as directed
  • This is an in-office role.

Minimum Requirements:

Specific Job Skills:

To perform this job successfully, an individual should have expert knowledge in Microsoft Office software

  • Individual must be flexible, energetic, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities
  • Should be comfortable working both as part of a team and independently, with minimal supervision
  • Must have the ability to work on projects that will be self-directed and have the ability to determine and set processes
  • Must be a self-starter who is detail oriented
  • Ability to handle multiple tasks and support special project needs
  • Must have flexibility, excellent interpersonal skills, project coordination experience
  • Ability to work well with all levels of internal and external management and staff
  • Strong business acumen
  • Exceptional organizational and planning skills
  • Highly-developed, proactive communication skills
  • Attention to detail and accuracy
  • Critical thinking skills and ability to anticipate

Education: N/A

Experience: Minimum of three(3) years’ experience with supporting and/or serving as an executive assistant to senior executives

Supervision: N/A

Certifications: N/A

Language Skills:

Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from a variety of both internal and external sources.

Physical Capabilities: Standard categories

The physical capabilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

RevSpring is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Note: This Job Description may not describe all of the job responsibilities and standards assigned to this position. The duties may change from time to time. RevSpring does not discriminate against any group in hiring or employment practices. Nothing in this job description constitutes a contract for employment.