Litigation Administrative Assistant

2 months ago


Los Angeles, United States Find Great People | FGP Full time

We are seeking a proactive and detail-oriented Litigation Administrative Assistant to provide high-level administrative support to our busy team of 4-5 Attorneys. The ideal candidate will have at least 3 years of recent experience in litigation within a law firm, a strong understanding of California court rules, and a "can do" attitude. You’ll be instrumental in ensuring the smooth operation of our litigation processes by anticipating needs, finding solutions, and contributing actively to the team.

Key Responsibilities:

  • Legal Document Preparation: Prepare, revise, and finalize legal documents, including correspondence, pleadings, and discovery materials.
  • Calendar Management: Maintain and manage attorney calendars, scheduling appointments, and court dates.
  • Docketing: Apply proficient knowledge of docketing rules for California jurisdictions.
  • Client Engagements: Open new client/matter engagements and assist with billing/client invoices.
  • Administrative Tasks: Provide general administrative support, including handling incoming communications, organizing files, and performing additional duties as needed.

Qualifications:

  • Experience: Minimum of 3 years of recent litigation experience within a law firm, with a strong understanding of both State and Federal litigation processes.
  • Education: High school diploma or equivalent required; college degree preferred.
  • Skills:
  • Proficient in California court system rules.
  • Experience with E-Filing (File to Serve) is required
  • Familiarity with document management systems, docketing systems, and billing/time entry programs preferred.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and ability to work independently with minimal supervision.

Attributes:

  • Proactive with a problem-solving mindset.
  • Capable of working effectively in a dynamic and fast-paced environment.
  • Strong communication skills and ability to work collaboratively with a team



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