Current jobs related to Executive Assistant to CEO - Glendale - RTA: The Fleet Success Company

  • Executive Assistant to CEO

    2 days ago

    Glendale, Arizona, United States Charter School Full time

    Job OpportunityWe are seeking a highly skilled and dedicated individual to fill the role of Executive Assistant to our CEO. This is an excellent opportunity for someone who is passionate about education and wants to make a meaningful contribution to our charter school community.Key ResponsibilitiesProvide administrative support to the CEO, including daily...

  • Executive Assistant

    2 weeks ago

    Glendale, United States AppleOne Full time

    Job DescriptionJob DescriptionLarge international client is in need of an Executive Assistant. Excellent people skills, be able to handle very heavy phones, scheduling, calendars, know the Microsoft Office Suite, Outlook, and Filemaker Pro,. • Rolling calls & answering phones • Scheduling & Maintaining calendar • Setting up and connecting Zoom calls...

  • Executive Assistant

    2 weeks ago

    Glendale, United States Solomon Page Full time

    Our client, a well-known entertainment company, is looking for an Executive Assistant to join their team for a 2 month contract! Please note, this role will work Monday through Thursday onsite, with Friday remote.Responsibilities:Extensive Calendar Management for 2 Execs; be mindful of meetings already booked/overlapping and time between each meeting –...

  • Executive Culinary Assistant

    3 weeks ago

    Glendale, Arizona, United States Stellar Senior Living Full time

    Job Summary:We are seeking a highly skilled and experienced Sous Chef to join our culinary team at Stellar Senior Living. As a key member of our kitchen staff, you will be responsible for assisting our Executive Chef in the preparation and presentation of our menu offerings.Key Responsibilities:Assist the Executive Chef in menu planning, food preparation,...

  • Account Executive

    1 week ago

    Glendale Heights, Illinois, United States Aramark Full time

    Job Title: Account ExecutiveJob Summary:The Account Executive is a key role in driving sales growth and revenue for Aramark. This position is responsible for developing and executing a sales strategy to acquire new clients and expand existing relationships.Key Responsibilities:Meet or exceed quarterly and annual sales revenue targets by developing a...

  • Executive Chef Assistant

    1 day ago

    Glendale, Arizona, United States Thunderbird Senior Living Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Thunderbird Senior Living, a premier assisted living and memory care provider in the Western United States. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in planning, preparing, and executing delicious meals for our...

  • Executive Culinary Assistant

    3 weeks ago

    Glendale, Arizona, United States Thunderbird Senior Living Full time

    Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join our culinary team at Thunderbird Senior Living. As a key member of our kitchen staff, you will be responsible for assisting our Executive Chef in the preparation and planning of delicious meals for our residents.Key ResponsibilitiesMenu Development: Collaborate with our Executive...

  • Executive Culinary Assistant

    3 weeks ago

    Glendale, Arizona, United States Stellar Senior Living Full time

    Job Summary:We are seeking a highly skilled and experienced Sous Chef to join our culinary team at Stellar Senior Living. As a key member of our kitchen staff, you will play a vital role in ensuring the highest quality of food and exceptional customer service.Key Responsibilities:Assist the Executive Chef in menu planning, food preparation, and kitchen...

  • Executive Administrative Assistant

    1 month ago

    Glendale, United States AM Health Systems Full time $50,000 - $75,000

    Job DescriptionJob DescriptionWe are American Healthcare Systems.American Healthcare Systems is a nationwide healthcare system based in Los Angeles, California. We believe in transforming hospitals by emphasizing quality, accessible and compassionate care for all our patients and community members. American Healthcare Systems looks to improves each community...

  • Accounting Consultant

    2 months ago

    Glendale, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionOur client, a leading financial consulting firm, is seeking an Accounting Consultant with a CPA or eligibility to obtain a CPA license to join their team in Scottsdale, Arizona. The firm specializes in providing comprehensive financial services to clients across various industries. As an Accounting Consultant, you will work...

  • Executive Chef

    2 weeks ago

    Glendale, AZ, 85306, United States Thunderbird Senior Living Full time

    Executive Chef - Large Senior Living Community We are looking to hire a commendable executive chef to manage our kitchen staff and join our team at a large senior living community in Glendale, AZ. Come join a team of dedicated, smart, and caring professionals as they work together to care for our seniors and provide them the lifestyle they deserve. Who we...

  • Executive Administrative Assistant

    3 weeks ago

    Glendale, California, United States AM Health Systems Full time

    Job DescriptionWe are AM Health Systems, a nationwide healthcare system based in Los Angeles, California.We believe in transforming hospitals by emphasizing quality, accessible and compassionate care for all our patients and community members. Our goal is to improve each community we participate in by implementing new technologies, specialties and care...

  • Executive Sous Chef

    3 weeks ago

    Glendale, Arizona, United States Craft Culinary Concepts Full time

    Job Summary:Craft Culinary Concepts is seeking an experienced and skilled Executive Sous Chef to join our team at State Farm Stadium. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in ensuring the highest quality food and beverage offerings while maintaining a safe and clean work environment for all...

  • Tax Accountant

    2 days ago

    Glendale, Arizona, United States Affinity Executive Search Full time

    Job Title: Tax AccountantWe are seeking a highly skilled Tax Accountant to join our team at Affinity Executive Search. As a Tax Accountant, you will be responsible for preparing tax returns, assisting in tax planning and compliance, and working closely with the team to ensure accurate and timely filings.Responsibilities:Prepare tax returns and ensure...

  • Executive Sous Chef

    3 weeks ago

    Glendale, Arizona, United States Thunderbird Senior Living Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Sous Chef to join our culinary team at Thunderbird Senior Living. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in the planning, preparation, and presentation of meals for our residents.Key ResponsibilitiesMenu Development: Collaborate...

  • Executive Sous Chef

    1 day ago

    Glendale, Arizona, United States Craft Culinary Concepts Full time

    Sous Chef Job DescriptionJob Summary:We are seeking a highly skilled and experienced Sous Chef to join our team at Craft Culinary Concepts. As a key member of our culinary team, you will assist the Executive Chef in ensuring the highest quality food and beverage offerings while maintaining a safe and clean work environment.Responsibilities:Assist with...

  • Executive Sous Chef

    3 weeks ago

    Glendale, Arizona, United States Ddcaz Full time

    Job Title: Executive Sous ChefJob Summary:We are seeking an experienced Executive Sous Chef to join our team at Ddcaz. As a key member of our culinary team, you will be responsible for assisting the Restaurant Chef in the day-to-day operations of the kitchen, including menu planning, inventory management, and staff supervision.Key Responsibilities:Assist the...

  • Executive Chef

    2 weeks ago

    Glendale, Arizona, United States Topgolf Full time

    Topgolf N. 99th Avenue [Kitchen Supervisor] **Key Responsibilities:*** Ensure that all recipes, food preparations and presentations meet TopGolf's specifications and commitment to quality and incredible presentation* Perform expert management of the expo and ticket lines* Execute schedules, manage inventory controls and food and labor costs* Assist in...

  • Executive Pastry Chef

    3 weeks ago

    Glendale, Arizona, United States Bashas' Full time

    Job Summary:The Pastry Chef will play a key role in the success of our bakery department, working closely with the Executive Chef to achieve sales and customer service goals. This is an exciting opportunity for a skilled pastry professional to join our team and contribute to the creation of high-quality pastries and desserts.Key Responsibilities:Assist in...

  • Executive Culinary Associate

    4 weeks ago

    Glendale, Arizona, United States Thunderbird Senior Living Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our culinary team at Thunderbird Senior Living. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in the planning, preparation, and presentation of meals for our residents.Key ResponsibilitiesMenu Development: Collaborate with the...

Executive Assistant to CEO

4 months ago

Glendale, United States RTA: The Fleet Success Company Full time
Job Description

Do you enjoy planning out your day and sticking to the schedule? Do you like organizing trips, meetings, deadlines and keeping them all coordinated? Do you have an uncanny ability to summarize entire conversations in real time? Are you a multi-tasking extraordinaire who has incredible attention to detail, who adapts on the fly with tact and poise, and who solves problems with tenacity and resourcefulness? Are you a people person that has a passion for serving others? If so, read on…


I’m the CEO at RTA, and I’m looking for a new executive assistant as my current amazing assistant is stepping down to focus on her health. This role manages the day-to-day administrative tasks that I’m faced with, getting me from meeting to meeting on time, keeps important issues top-of-mind, and reminds me of commitments needing follow through. Emails, calendars, task management, meeting planning... In short, this role becomes the other half of my brain. The organizer and facilitator of the vision and ideas, who can help follow up to make sure the team and I are meeting our commitments and executing the mission. It will require discretion, and the ability to judge the urgency of matters and requests that come to my office and the context behind them. This position will play a key part in helping RTA grow by freeing up my focus, and accelerate our growth by keeping myself and my team organized and on task. If this sounds like you, you could be the peanut butter to our jelly Read on and apply


What We’re Looking For

In general, someone who:

  • Is passionate about serving others. 
  • Takes pride in being an EA and finds fulfillment seeing your executive succeed and grow.
  • Is comfortable being a part of an executive team that thrives on healthy conflict. This means they aren’t afraid to mix it up or be held accountable by the team and they are willing to hold them accountable as well. People with thin skin need not apply. No, seriously.
  • Passionately cares about our clients by helping them be more successful. Our clients are fleet managers, parts clerks, and automotive technicians, who maintain everything from squad cars to school buses so that everyone comes home safely at the end of the day.
  • Thinks of themselves less, while not thinking less of themselves. They are other-centric, compassionate, and self-assured.
  • Is willing to lift boxes, clean floors, and hold doors if that’s what it takes to get something done, because no job is beneath them.
  • Takes ownership and initiative in their job. They don’t wait to be told what to do, they own their role, and they identify how to make it better.
  • Loves to read, learn, grow, and stretch themselves. Bonus points for each book they’ve read by Patrick Lencioni


Specifically for this job, someone who:

  • Focuses the CEO’s time on activities that are important to the success of the company.
  • Has excellent time management skills and the ability to prioritize incoming tasks.
  • Demonstrates strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrates ability to adjust to ongoing and last‐minute changes with tact and poise.
  • Possesses very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, colleagues, board members, external partners and customers.
  • Has expert level written and verbal communication skills, along with strong typing skills, and can emulate the CEO’s voice
  • Has demonstrated proactive approaches to problem‐solving with strong decision‐making capability.
  • Has high degree of self confidence blended with humility and kindness.
  • Is a highly resourceful team‐player with the ability to be extremely effective independently.
  • Demonstrates a proven ability to handle confidential information with discretion.
  • Is adaptable to various competing demands and demonstrates the highest level of customer/client service.
  • Has demonstrated the ability to achieve goals and meet deadlines in a fast paced environment.


Does it sound like you are the Pam to our Office? Apply and let’s find out

Key Responsibilities
  • Email:
  • o  Sort and organize inbound emails regularly
  • o  Bring urgent matters to my attention
  • o  Grow to a point that you respond on the CEOs behalf
  • Calendar:
  • o  Know the CEO's calendar like the back of your hand
  • o  Create/protect blank space that can be filled with priority work
  • o  1-on-1s (these move and fall off, you'll need to ensure they stay consistent)
  • o  Ad-hoc internal meeting requests from team members (CEO's door is open, and anyone is free to meet with him if he's available).
  • o  Podcast Recordings – primarily internal, but sometimes external
  • o  Coordinate 3 offsite Executive Team meetings – hotels/catering/planning
  • o  Coordinate occasional Executive Team dinners
  • o  Coordinate weekly Executive Team meetings (Weekly Tactical/Strategic Ad-hoc meetings)
  • o  Monitor for holidays, PTO, business travel, and adjust
  • o  Coordinate lunch meetings with advisors and peer groups
  • o  Coordinate with the Onboarding Specialist for things like our Culture Kool-aid meeting, 60-day check-ins, etc.
  • o  Being able to exercise judgement/discretion to shift items in the calendar based on last minute requests/changes.
  • Take notes during Executive Team meetings
  • Follow up for assigned tasks to both CEO and EA
  • Assist with RTA Connect (our annual user conference)– hotels/catering/logistics planning/onsite support during event
  • Represent the CEO with association responsibilities (NAFA, GFX, FleetPros)
  • Book travel for the CEO
  • o  May also book travel for other ET members
  • o  May assist Event Marketing with booking travel/lodging for Tradeshows
  • Be eyes/ears in office, someone people go to with questions/concerns/problems


With that said, are you the Donna for our Pearson Specter? Let’s talk


Key Results Areas (aka the Job Outcomes)
  1. Meetings start and end on time.
  2. CEO can meet obligations (tasks, 1-on-1s, podcasts)
  3. CEO has time to think on the big picture in addition to the individual areas of the business.
  4. You and the CEO are out the door by 4pm so you can both be home for dinner and put family first.


Qualifications

OK, the boring HR part of the job posting that looks like every other posting out there, but it’s necessary:

  • 7+ years experience supporting C-Level Executives, bonus points for years in SaaS or tech organizations
  • Proficient with Microsoft 365 products (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Proficient with Zoom and Teams
  • Experience with JIRA and Confluence a BIG plus
  • Bachelors Degree not required but preferred and in a business related field


The Bottom Line

You’ve made it this far, congratulations We are really looking for people who are ideal team players, with an almost frightening intensity around customer service, and a passion for serving others.


Total compensation for the role is between $90k and $110k. This is a full-time, hybrid role (in office M/W/F), working side by side with the executive team. If all of this is checking off the items on your list, we’d love to hear from you


About Us

RTA has been established since 1979 and has the reputation of providing the best customer service in the market. Our purpose is to help fleets succeed. We pride ourselves on creating a caring, family-oriented atmosphere for both staff and clients, and love that our work makes a positive impact on all the lives we touch. Our clients carry kids in school buses, first responders in emergency vehicles, patients in ambulances, food and medical supplies in trucks, and people just taking the bus or train to work. We do meaningful work, and we want our clients to have the best tools available to them.


Our office spaces are open, spacious, and colorful, with an abundance of natural light. We come together often as a company to enjoy freshly baked desserts or awesome lunches, and genuinely enjoy each other’s company. We offer some pretty unique perks and benefits, as well as all the standard ones. We’re happy to talk through all the options

Coming from Scottsdale? You’ll enjoy waving at the traffic going the other way while never having to stare at the blinding sun. It only takes about 25 minutes to get here from downtown Scottsdale in the mornings. We are located close to Arrowhead Mall, with quick access to the 101 from multiple directions.


If all of this sounds like you, and your type of company, then click apply Seriously, we’ve asked you 4 times now, and you are still reading Then again, you get bonus points for being thorough And extra bonus points if you went back and checked to see how many times we asked You know you want to apply, but maybe you aren’t the Pepper to our Potts?