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Administrative Support Specialist

2 months ago

Alpharetta, United States ExecuSource Full time

ExecuSource is collaborating with a distinguished energy firm to find a part-time Office Administrator. This role requires a candidate with prior administrative experience who is organized, efficient, and adept at juggling multiple responsibilities in a dynamic workplace.

This position is designed as a long-term contract opportunity.

Key Responsibilities:

Appointment Oversight:

  • Manage and coordinate appointments for executives and team members.
  • Ensure all meeting logistics are arranged and that necessary resources are prepared and available.

Meeting Organization:

  • Plan and facilitate lunch meetings, including catering arrangements.
  • Maintain and organize office files, both physical and digital, ensuring accessibility and accuracy.
  • Assist in preparing reports, presentations, and other essential documents.

Vendor Coordination:

  • Process and approve vendor invoices for office services.
  • Order branded merchandise for office use and ensure timely delivery.

Office Administration:

  • Ensure the office is stocked with necessary supplies and maintain a tidy and organized workspace.
  • Act as the primary contact with building management for any maintenance or service requirements related to the office.

Qualifications:

  • Preferred experience in an administrative or support role.
  • Strong organizational abilities with a focus on detail.
  • Excellent communication and interpersonal skills.
  • Capability to multitask and prioritize effectively in a fast-paced setting.
  • Proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, etc.).
  • Strong written and verbal communication skills.
  • Adept at organizing, multitasking, and prioritizing tasks.

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