Operations Coordinator

4 weeks ago

Boston, United States Boston Athletic Association Full time

Operations Coordinator

 

ABOUT BOSTON ATHLETIC ASSOCIATION 

The Boston Athletic Association (B.A.A.) is a non-profit organization with a mission to promote a healthy lifestyle through sports, especially running. The B.A.A. is committed to a world where all people can access and benefit from running and an active lifestyle. The B.A.A. advances its mission and vision by organizing mass-participatory running events such as the Boston Marathon, creating or supporting community fitness events, and sponsoring a running club that serves the greater Boston area.  


ABOUT THE ROLE 

Reporting to the Director of Technical Operations and serving on the Race Operations and Production team, the Operations Coordinator will help ensure B.A.A. events are planned and executed to the highest level. They will assist and facilitate a variety of tasks that directly impact the experience of the B.A.A.’s participants, Race Committee members, vendors, and many others who are involved in B.A.A. events.  

 

RESPONSIBILITIES 

  • Support the Director of Technical Operations with the management and maintenance of the B.A.A. Racing App, medical tracker, and other Race Operations-related software/app solutions, as assigned. Provide user training to internal and external parties. 
  • Help to maintain the B.A.A. inventory platform by supporting data entry, process documentation and user training, as needed. 
  • Facilitate timely contract management, ensuring appropriate approvals and steps are taken on contracts related to the Medical Contributor Program, Course Medical tents, and others, as assigned. 
  • Facilitate contract, vendor, and personnel administration for the Race Operations Center (ROC). 
  • Coordinate and assist with both internal and external meeting series, such as Public Safety, Race Committee, and the Race Operations and Production team meetings. Ensure related tasks are planned and executed on time and within budget, including, but not limited to the following elements: meeting schedules, venues, food and beverage programs, check-in procedures, agendas, participant communications, etc. 
  • Support the development and maintenance of Standard Operating Procedures. 
  • Provide support on event day(s) to expedite racecourse set up, product distribution, and logistics, as assigned by the Chief of Race Operations and Production. Assist with overall event execution. 
  • Help conduct evaluations to identify areas for improvement post-event.  
  • Facilitate the medical device transportation and usage program from B.A.A. races 
  • Provide ad hoc support to the Race Operations and Production team, and perform other related duties as assigned. 

 

WHO WE’RE LOOKING FOR 

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below. 

 

  • 1-2 years of related work experience in an event operations, hospitality, or related field preferred.  
  • Excellent planning and organizational skills, with an ability to prioritize and pivot in the moment (e.g., during events or meetings). 
  • Strong communication skills, including public speaking. 
  • Exceptional customer service skills with the ability to work with a wide variety of stakeholders in an inclusive manner. 
  • Can work well independently, in a team environment, and at live outdoor events. 
  • Genuine enthusiasm for supporting people (internal and external) at events, particularly sports and running-related experiences.  
  • Proficient in Microsoft 365 tools, including Outlook, Excel, Word, and PowerPoint.  
  • Experience in Salesforce a plus. 
  • Flexibility to attend night and weekend events.  
  • Must be able to frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds. 

 

WORK EXPECTATIONS AT B.A.A 

We are a hands-on team and seek employees who are passionate about our work and service to our community. The Operations Coordinator is a 40 hours/week, exempt position. The role will require flexibility to work on some weekends and evenings throughout the year. Additionally, there will be longer work hours surrounding B.A.A. race events. Limited local travel required.

 

COMPENSATION & BENEFITS 

The salary range is competitive and commensurate with lived and professional experience. The B.A.A. will promote your professional growth and development by providing access to: 

 

  • Competitive health & dental insurance plans 
  • Life insurance, short term, and long-term disability plans funded 100% by the B.A.A. 
  • 401(k) matching dollar-for-dollar up to 4% after one year of service, elective deferrals may begin upon hire 
  • An annual allotment of professional development funding (up to $2,000 per calendar year) 
  • Paid vacation based on years of service 
  • 11 paid holidays, 9 scheduled and 2 floating 

 

HOW TO APPLY

To apply to this position, please prepare a resume and cover letter to the attention of the B.A.A. Human Resources team and submit your materials to Opportunities Opportunities@baa.org.  


The B.A.A. is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status or any other status protected by applicable law.  

  • Operations Coordinator

    4 weeks ago

    Boston, United States Complete Staffing Solutions Full time

    Job DescriptionJob Description Temporary ongoing contract Operations Coordinator Schedule: Mon-Fri 7.30am – 4pm or 8am – 4.30pmDepartment: Internal MedicinePRINCIPAL DUTIES AND RESPONSIBILITIES: SERVICE:As a member of the Patient Care Team, the Operations Coordinator is responsible for ensuring that the patient and family members are attended to in...

  • Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States Boston Human Capital Partners Inc Full time

    About the Company:Boston Human Capital Partners Inc is a distinguished venture capital firm dedicated to investing in innovative entrepreneurs who leverage cutting-edge technologies to reshape industries.Position Overview:We are seeking a highly organized and proactive Administrative/Operations Assistant to support our dynamic team. This role is essential in...

  • Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States Boston Human Capital Partners Inc Full time

    About the Company: Boston Human Capital Partners Inc is a distinguished venture capital firm dedicated to empowering innovative entrepreneurs who leverage artificial intelligence and advanced technologies to reshape industries.Position Overview: We are seeking an exceptional Administrative/Operations Assistant to support our dynamic team. This role is...

  • Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States Boston Human Capital Partners Inc Full time

    Position Overview: Boston Human Capital Partners Inc is a distinguished venture capital firm dedicated to investing in groundbreaking entrepreneurs who leverage artificial intelligence and innovative technologies to reshape industries.Role Summary: We are seeking a talented Administrative/Operations Assistant to support our dynamic team. This role is crucial...

  • Housing Operations Coordinator

    1 month ago

    Boston, United States Boston Medical Center Full time

    POSITION SUMMARY: Boston Medical Center's Living Well at Home Program provides high-quality housing case management services to support clients in obtaining and maintaining tenancy and living healthy lives in independent housing. Under the direction of the Senior Manager of Housing Operations and Strategy, the Housing Program Operations Coordinator plans...

  • Campaign Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States Gupta Media Full time

    Become a Key Player as a Campaign Operations Coordinator at Gupta MediaGupta Media stands at the forefront of the advertising industry, serving a diverse clientele across multiple sectors. We are in search of a Campaign Operations Coordinator to enhance our vibrant Agency Operations Team. This position is vital for facilitating the management and execution...

  • Charter Operations Coordinator

    19 hours ago

    Boston, Massachusetts, United States Transdev Full time

    Job SummaryTransdev, a leading provider of public transportation services, is seeking a highly organized and detail-oriented Charter Coordinator to support its operations in the Boston area. As a key member of our team, you will be responsible for coordinating bus trip requests, determining map routes, and providing trip details to drivers.Key...

  • Administrative Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States Trigent Software Full time

    4 months contract Must be onsitePosition OverviewThe Administrative Operations Coordinator plays a crucial role in maintaining the efficiency of technical and facility operations.Key ResponsibilitiesEnsure the operational environment is conducive to effective performance in technical and facilities management.Oversee that all service and maintenance...

  • Program Operations Coordinator

    6 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prestigious institution in the field of higher education, is in search of a dedicated and meticulous Program Coordinator. This role is a direct hire opportunity that offers a competitive salary.Compensation: $55-60KThis position requires onsite presence, as it operates in a hybrid work environment.Key Responsibilities:Assist...

  • People Operations Coordinator

    2 months ago

    Boston, United States Elektrofi Inc Full time

    Job DescriptionJob DescriptionDescription:ABOUT ELEKTROFIElektrofi is revolutionizing the delivery of biologic therapies by giving patients the ability to control how they want to receive and benefit from life-changing medicines. Our breakthrough ultra-high concentration microparticle technology platform resolves the limitations associated with intravenously...

  • Facilities Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States InsideHigherEd Full time

    Facilities Operations Coordinator Overview: This role serves as the central point for all facility-related inquiries, encompassing both urgent and routine matters. The position operates continuously, ensuring that requests for facility services are received and managed effectively. Key Responsibilities: Act as the primary contact for all facility-related...

  • Financial Operations Coordinator

    1 week ago

    Boston, United States Complete Staffing Full time

    HYBRID AFTER 90 DAYSOverview:The Financial Operations Coordinator plays a vital role in assisting individuals and families who require a representative payee for managing their financial benefits.This position involves overseeing the disbursement of funds to vendors on behalf of clients, ensuring stable housing, and providing essential budgeting and debt...

  • Project Coordinator, Operations Specialist

    20 hours ago

    Boston, Massachusetts, United States Massachusetts Technology Collaborative Full time

    About the Massachusetts Technology CollaborativeThe Massachusetts Technology Collaborative is a unique public agency that supports the business formation and growth in the state's technology sector, helping Massachusetts lead the global digital economy. The Massachusetts Broadband Institute (MBI) is a division of MassTech and serves as the central broadband...

  • Project Coordinator, Operations

    3 weeks ago

    Boston, United States Massachusetts Technology Collaborative Full time

    Job DescriptionJob DescriptionABOUT THE MASSACHUSETTS TECHNOLOGY COLLABORATIVE:As a unique public agency, the Massachusetts Technology Collaborative (MassTech) supports the business formation and growth in the state’s technology sector, helping Massachusetts lead the global digital economy. The Massachusetts Broadband Institute (MBI) is a division of...

  • Project Coordinator, Operations

    2 months ago

    Boston, United States Massachusetts Technology Collaborative Full time

    Job DescriptionJob DescriptionABOUT THE MASSACHUSETTS TECHNOLOGY COLLABORATIVE:As a unique public agency, the Massachusetts Technology Collaborative (MassTech) supports the business formation and growth in the state’s technology sector, helping Massachusetts lead the global digital economy. The Massachusetts Broadband Institute (MBI) is a division of...

  • Project Coordinator, Operations

    2 months ago

    Boston, United States Massachusetts Technology Collaborative Full time

    ABOUT THE MASSACHUSETTS TECHNOLOGY COLLABORATIVE:As a unique public agency, the Massachusetts Technology Collaborative (MassTech) supports the business formation and growth in the state’s technology sector, helping Massachusetts lead the global digital economy. The Massachusetts Broadband Institute (MBI) is a division of MassTech and serves as the central...

  • Program Operations Coordinator

    6 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prestigious institution in the realm of higher education, is in search of a meticulous and innovative Program Coordinator. This is a direct hire opportunity that offers a competitive salary.Compensation: $55-60KThis role requires the ability to work onsite, as it is a hybrid position.Key Responsibilities:Assist in the...

  • Project Coordinator

    6 days ago

    Boston, Massachusetts, United States Harvard Pilgrim Health Care Institute Full time

    About the RoleWe are seeking a highly motivated and organized Project Coordinator to join our team at the Harvard Pilgrim Health Care Institute. As a Project Coordinator, you will play a critical role in supporting the operations of our Division of Biostatistics, which is responsible for statistical consultation and research at the Department of Population...

  • Program Operations Coordinator

    6 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prominent institution in the field of higher education, is in search of a dynamic and meticulous Program Coordinator. This role is a direct hire opportunity. If you possess the necessary qualifications outlined below, we encourage you to submit your resume for further consideration.Compensation: $55-60KApplicants should be...

  • Administrative Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States MASS - Massachusetts Advocates Standing Strong Full time

    Job Overview***Please ensure that both a cover letter and a resume are submitted when applying for this role.***Massachusetts Advocates Standing Strong (MASS) is a prominent self-advocacy organization dedicated to empowering individuals with intellectual and developmental disabilities. Our core mission is to foster self-advocacy through education, enabling...