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Document Controller

3 months ago

Houston, United States NES Fircroft Full time

Document Controller


Location: Houston, TX

Duration: Long-term contract assignment


Functional Role Overview:


The Document Controller is responsible for providing document management support to the project team. This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout.


Responsibilities:


• Develop, maintain and execute Information Management Plan

• Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups

• Review the Contractor Document Control Requirements, and revise to reflect the project’s contract(s).

• Develop transmittal log, distribution matrix and master document register, as required

• Management of setup, monitoring and coordination of field document processes

• Set up locations, data repositories, metadata and security settings for hardcopy project files

• Track document submissions, revisions, approvals and distribution

• Control sensitive and restricted information, including regulated information

• Distribute documents in accordance with the document distribution matrix

• Use the master document register to track information deliverables and monitor for missing information

• Track receipt of records and report the status of records (i.e., received, not received) to Management

• Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received

• Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with the Company Information Management Policy

• Support Project Turnover Memorandum process

• Responsible for all documentation related project closeout activities for the project


Requirements:


  • Sharepoint experience
  • 5+ years of Document Control experience
  • Project close-out experience
  • Experience in the Oil & Gas industry is preferred