Document Control Specialist

2 days ago

Houston, Texas, United States Hilcorp Full time
Job Title: Document Control Specialist

At Hilcorp, we are seeking a highly skilled Document Control Specialist to join our team. As a key member of our organization, you will play a critical role in facilitating best practices regarding the use, versioning, and protection of business-controlled documents.

Key Responsibilities:
  • Facilitate the proper care, custody, and control of documents.
  • Assist in the Management of Change process to maintain proper review, approval, and publishing of controlled documents in accordance with organizational procedures and policies.
  • Perform document controls functions and deliver professional results in a timely and efficient manner.
  • Provide customer support and training on document control procedures and standards.
  • Identify, document, and provide input to management towards the continued development of the Document Controls program.
  • Collect and provide transactional data as required to support the management of budget and expenditures.
  • Collect and provide information to support compliance audits.
  • Gather statistical data (document control metrics) to support project requests.
  • Train and mentor fellow Document Controls Specialists and support personnel.
Requirements:
  • Three (3) to five (5) years minimum of experience in oil and gas document controls.
  • Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.
  • Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
  • Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
  • Excellent communication skills with the ability to accurately solve problems.
  • Highly competent interpersonal and influencing skills to manage ambiguity, conflict, and uncertainty tactfully and diplomatically in a culturally diverse environment.
  • Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
  • Ability to perform tasks and achieve results with a high degree of accuracy and precision.
  • Excellent administrative and organizational skills.
  • Professional understanding of templates, functions, and styles.
  • Expertise in the use and application of the following software: Microsoft Office (Excel, Word, PowerPoint, and Outlook), SharePoint, AutoCAD Viewer (preferred).
Education Requirements:

~ Preferred: Bachelor's Degree from an accredited four-year university or college in Business, Library Science, or a closely related field or minimum 3 years of experience in a same-level role.

~ None.

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