Document Controls

4 weeks ago


Houston, United States Spencer Ogden Full time

We are seeking an experienced and detail-oriented Document Control Specialist to join our dynamic team at Spencer Ogden. The purpose of this job posting is to retain Document Control candidates for this fall, as we expect more opportunities of this discipline to come our way.


Key Responsibilities:

  • Manage and maintain project documents, ensuring accurate and organized filing systems are in place for easy retrieval.
  • Ensure that all project documentation, including drawings, specifications, contracts, and reports, are accurately controlled and distributed to relevant stakeholders.
  • Work closely with project managers, engineering teams, and other personnel to ensure timely submission and review of documentation.
  • Track and monitor document revisions, approvals, and distribution, maintaining the integrity of document control processes.
  • Establish and enforce procedures for document control, ensuring that standards and protocols are adhered to throughout the project lifecycle.
  • Prepare reports on document status, ensuring that all project documentation is up-to-date and aligned with project milestones.
  • Support audit processes by providing accurate documentation and records for project compliance.
  • Ensure all project-related documents are stored securely and in compliance with legal and regulatory requirements.


Qualifications:

  • Bachelor's degree in Document Management, Business Administration, or a related field.
  • 5+ years of experience in document control, preferably in capital projects, construction, or engineering environments.
  • Proficiency in document control software and tools such as Aconex, SharePoint, or other document management systems.
  • Strong organizational skills with exceptional attention to detail and accuracy.
  • Excellent communication and collaboration skills to effectively work with multiple teams and departments.
  • Familiarity with document control standards and practices in industrial settings.
  • Ability to work under pressure, manage competing priorities, and meet deadlines in a fast-paced project environment.
  • Knowledge of legal, regulatory, and compliance requirements related to document control is a plus.

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