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Director of Administration/Estate Manager at UHNW Family Office

2 months ago

Beachwood, United States C-SUITE ASSISTANTS Full time

A family office of ultra-high net-worth individuals is looking for a Director of Administration. This is a new position. There are three Executive Assistants in the office and this role will cover other areas-no overlap. A background as a Senior Executive Assistant or Personal Assistant is ideal. The office culture is collaborative (12 nice ppl) who are happy to help each other. The dress code is business casual.


About the Job:

Recruit and hire staff for multiple properties (2 residences in OH, a working farm and a residence on the East Coast), source for Estate Managers, Housekeepers, etc.

Assist with special projects(including real estate transactions, finance, and insurance)

Act as liaison with Brokers and other vendors(make sure needed documentation is signed)

Be the point person for HR, onboarding, offboarding, and answering questions

Purchase appropriate gifts for vendors, business associates and for holidays

Limited off-hour availability (possibly a few texts or emails)


About You:

Minimum of 7 years of experience in a related support position

Background in Estate Management a plus

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Sophisticated taste level for gift buying

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Ability to maintain high level of discretion and confidentiality

Salary, Benefits(medical, dental, vision),Relocation Package for Relo candidates