Practice Manager/Administrator

3 weeks ago

Beachwood, United States Barnabas Health Medical Group Full time

Job Overview:

The Manager of Health & Wellness will assist the Director and Senior Vice President (SVP) in planning, organizing, and coordinating the operations of three Employee Health and Wellness locations. The Manager will oversee various aspects of clinic operations, including staff scheduling, special projects, report preparation, client management, and compliance with regulatory standards. The role also involves training, ensuring efficient use of systems, and collaborating with HR and other teams to improve services and processes.

Locations:

  • Community Medical Center
  • Monmouth Medical Center
  • Monmouth Medical Center Southern Campus

Qualifications:

Required:

  • Bachelor's degree in Healthcare Administration, Business, or related field
  • 3-5 years of healthcare management experience
  • Strong leadership and organizational skills
  • Proficiency with scheduling systems (e.g., Agility) and healthcare reporting tools
  • Knowledge of HR and regulatory compliance within the healthcare industry
  • Excellent communication skills, both written and verbal
  • Strong problem-solving abilities

Preferred:

  • Master's degree in Healthcare Administration, Business, or a related field
  • Experience managing multiple locations or teams in a healthcare setting
  • Previous experience with employee health services or occupational health programs
  • Familiarity with employee health and wellness regulations and compliance (e.g., Department of Transportation renewals)

Essential Functions:

  • Manage scheduling for clinic providers and staff, including Certified Medical Assistants, Licensed Practical Nurses, Registered Nurses, Nurse Practitioners, and Physicians across all Corporate Care Employee Health locations
  • Oversee and train the Special Projects team on various tasks, including reserving Agility schedules, updating client processes, creating forms, training videos, and managing return-to-work (RTW) requests and reports
  • Prepare and analyze reports for the Director and SVP, as well as maintain updated client, customer, and contractor databases
  • Monitor payroll submissions and ensure timely processing for approval and submission to payroll
  • Coordinate pre-employment physicals with HR teams for remote hires through the Agility scheduling portal and manage the employee health mailbox
  • Maintain and update required HR and Corporate Care shared databases
  • Serve as the primary point person for Agility System training for HR Service Center staff
  • Assist with ordering supplies and maintaining inventory for all locations
  • Train new employees, ensure policies and procedures are followed, and assist with regulatory clinic coordination (e.g., Influenza, fit testing, TB clinics)
  • Submit Department of Transportation renewals in the National Registry
  • Provide support to the Operations Team with recruitment when necessary
  • Collaborate with HR on facilitating post-offer physicals with external services
  • Ensure compliance with legal and regulatory requirements
  • Build partnerships with other organizations to enhance service delivery
  • Identify and address operational challenges and opportunities for improvement
  • Perform other duties as assigned by the Director and SVP

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

  • Paid Time Off (PTO)
  • Medical and Prescription Drug Insurance
  • Dental and Vision Insurance
  • Retirement Plans
  • Short & Long Term Disability
  • Life & Accidental Death Insurance
  • Tuition Reimbursement
  • Health Care/Dependent Care Flexible Spending Accounts
  • Wellness Programs
  • Voluntary Benefits (e.g., Pet Insurance)
  • Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more

Choosing RWJBarnabas Health

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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