Administrative Assistant

4 weeks ago


Beachwood, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Beachwood, Ohio. This role primarily revolves around administrative tasks within a professional setting. Duties will include managing front desk operations, scheduling, communication, record maintenance, and providing support to senior leaders.

Responsibilities:
• Handle the front desk operations, including greeting visitors, managing phone calls, and directing callers appropriately.
• Responsible for calendar management; scheduling meetings, travel, and appointments.
• Respond to emails and correspondences, as well as draft and edit documents.
• Maintain both physical and digital filing systems and keep track of inventory.
• Order and manage office supplies and food deliveries.
• Operate and maintain office equipment such as printers, copiers, and fax machines.
• Prepare meeting agendas, take meeting minutes, and coordinate logistics.
• Coordinate domestic and international travel arrangements.
• Maintain contact databases, employee lists, and other databases.
• Conduct research and compile information for reports or presentations.
• Provide administrative support to other colleagues and senior leaders.• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
• Experience in answering inbound and outbound calls
• Strong customer service skills and experience
• Ability to handle data entry tasks with high accuracy
• Experience in managing email correspondence professionally
• Ability to schedule appointments and meetings efficiently
• Prior experience in administrative assistance role
• Experience in taking meeting minutes and distributing them appropriately
• Ability to handle travel arrangements for team members
• Experience in document management and electronic document management
• Strong organizational skills and ability to multitask
• Excellent communication skills, both written and verbal
• Ability to work independently as well as part of a team
• High level of discretion and confidentiality
• Attention to detail and problem-solving skills
• Ability to work in a fast-paced, dynamic environment.

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