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E-Billing Specialist

3 months ago

New York, United States Insight Global Full time

Job Description

The E-Billing Coordinator is an integral part of our client's Financial Accounting team and will be responsible for submitting monthly electronic invoices to clients, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, while handling a heavy volume of highly complex e-submission assignments for key corporate clients, as well as ensuring that all client guidelines, internal protocol, and firm's guidelines are followed during submission process. This role will require consistent overtime of about 15-25 hours a month and time-off requests will be limited between the months of October - December. This is a hybrid role to our client's offices in New York City, Chicago, Boston, Washington D.C., Houston, Austin, San Diego, San Francisco, or Orange County.


Other key responsibilities include:

  • Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients' staff assigned to electronic billing by providing expert-level subject matter support, resubmitting invoices, and ensuring corrective action is in place for future submissions.
  • Populating, maintaining, and updating data for assigned clients in the firm's 3E system and clients' external web applications.
  • Working collaboratively with departmental supervisors to support e-billing systems by adding or removing user accounts, resetting passwords, assigning proper security levels, entering budgets, creating status reports, and matter profiles in various sub-systems.
  • Performing ad hoc analyses of complex client accounts in regards to collections, rates, and reduced and rejected invoices.


Required Skills & Experience

  • 2-3+ years of experience with E-billing/general accounting practice in a law firm or corporate legal environment
  • Experience with 3E or Aderant E-invoicing module
  • Knowledge and experience with web based e-billing systems and vendors, such as Serengeti, Datacert, and Tymetrix
  • Ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
  • Familiarity with LEDES formats, including Ascii and XML formats


Nice to Have Skills & Experience

  • Bachelor's degree in Accounting, Finance, or a related field, preferably


Compensation

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.