Senior Client Accounts e-Billing Specialist

4 weeks ago


New York, New York, United States AMS Staffing, Inc. Full time
Job Overview

Our client, a leading law firm, is seeking a highly skilled Senior Client Accounts e-Billing Specialist to join their team in New York City. This is a full-time, direct hire position with a competitive salary range of $90K to $100K, plus a performance-based bonus and excellent benefits package.

The ideal candidate will have a strong background in legal billing, with a minimum of 5 years of experience in e-billing and troubleshooting submission issues. Proficiency in Excel, including VLOOKUP and PivotTables, is also essential.

The Senior Client Accounts e-Billing Specialist will be responsible for preparing and e-billing a high volume of invoices, reviewing time and disbursement records, and addressing compliance issues. They will also collaborate with attorneys, clients, and colleagues to ensure accurate and timely billing.

The successful candidate will be a team player with excellent communication skills, able to work effectively in a hybrid environment with approximately 6 days per month in office. They will also be organized, attentive to details, and able to adapt to changing priorities and work demands.

Key Responsibilities:

  • Monitor unbilled inventory for assigned matters to ensure timely billing.
  • Generate billing reports and analysis.
  • Review client guidelines and rate arrangements and verify draft invoices are compliant.
  • Process transfers, write-offs, and adjustments.
  • Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills, and maintain billing files.
  • Adhere to client and firm deadlines.
  • Work closely with partners, legal, and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
  • Ensure successful transmission of invoices via various e-billing platforms and monitor status of submissions throughout until payment.
  • Accurately, timely, and comprehensively report to management on status of assigned objectives and responsibilities.
  • Assist with special projects as needed.

Requirements:

  • Bachelor's Degree preferred.
  • Minimum of 5 years of legal billing experience; Aderant experience preferred.
  • Experience e-billing invoices and troubleshooting and resolving submission issues.
  • Proficiency in Excel, including VLOOKUP and PivotTables.
  • Organized and attentive to details.
  • Ability to work effectively both independently and within a team environment.
  • Ability to adapt to changing priorities and work demands.
  • Willing to work overtime as needed to meet deadlines and manage workload.
  • Proficient in communicating effectively with attorneys, administrative assistants, clients, management, and colleagues.
  • Maintain strict confidentiality of all clients, matters, and timekeeper information.
  • Must have a desire and dedication to work.

Schedule:

Hybrid Schedule: Approximately 6 days per month in office.



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