Office Coordinator

3 weeks ago


San Jose, United States JA Solar Full time

Duties:

- Develop and implement training programs for office staff to enhance their skills and productivity

- Manage and supervise a team of administrative personnel, providing guidance and support as needed

- Maintain and update office policies and procedures to ensure efficiency and compliance

- Manage calendars, schedule appointments, and coordinate meeting

- Manage phone calls and correspondence (email, letters, packages, etc)

- Employee Onboarding

- Oversee office maintenance, including ordering supplies, managing equipment, and coordinating repairs

- Develop and manage office budgets, ensuring expenses are within allocated limits

- Maintain effective communication with vendors and suppliers for procurement needs

- Handle confidential information with utmost discretion

- Manage and organize contracts


Experience:

- Bilingual in Spanish a must

- Proven experience in office management or a similar role

- Strong training development skills to enhance staff performance

- Excellent team management abilities to lead and motivate employees

- Proficient in calendar management and scheduling software

- Proficient in using QuickBooks or similar accounting software

- Knowledge of general office procedures and budgeting principles

- Proficient with MS Office (MS Excel and MS Outlook in particular)

- Excellent time management skills and ability to multi-task and prioritize work

- Attention to detail and problem-solving skills

- Strong organizational and planning skills


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