Office Manager

1 month ago


San Jose, United States OptraSCAN Full time

Company Overview:

OptraScan is a leader in AI Pathology solutions, committed to improving diagnostic accuracy and efficiency in healthcare. We are seeking a dedicated Office Manager to oversee our administrative functions and contribute to our mission of enhancing patient outcomes through innovative technology.


Position Summary:

The Office Manager will play a crucial role in ensuring the smooth operation of our office environment. This position involves managing daily administrative tasks, supporting staff, and maintaining a productive workplace. The ideal candidate will be organized, proactive, and able to multitask effectively.


Key Responsibilities:

  • Office Administration:
  • Oversee daily office operations, ensuring efficiency and effectiveness.
  • Manage office supplies and inventory, placing orders as needed.
  • Maintain a clean and organized office environment.
  • Administrative Support:
  • Assist in scheduling meetings, appointments, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Act as the point of contact for internal and external communications.
  • Human Resources Support:
  • Assist with onboarding new employees and managing employee records.
  • Coordinate training and development activities.
  • Support employee engagement initiatives.
  • Financial Management:
  • Assist in budget tracking and expense reporting.
  • Process invoices and manage vendor relationships.
  • Project Coordination:
  • Support project management efforts by coordinating timelines, resources, and communications.
  • Assist in the planning and execution of company events and meetings.


Qualifications:

  • Bachelor’s degree in business administration or related field preferred.
  • 3+ years of experience in office management or administrative support roles.
  • Strong organizational skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.
  • Ability to prioritize tasks and manage time effectively.
  • Experience in a healthcare or technology environment is a plus.


Why Join Us?

At OptraScan, we value innovation, collaboration, and professional growth. As an Office Manager, you will play a key role in our dynamic team and contribute to our mission of transforming pathology diagnostics. We offer a competitive salary, benefits package, and opportunities for career advancement.


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