Human Resources Office Administrator

1 month ago


San Jose, United States Genesis Global Workforce Solutions Full time

Office & HR Administrator

San Jose, CA


Contract to Permanent Position


Our client is looking for an Office & HR Administrator to join their team. As the go-to person for all Office administrative work, your mission is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This position is located in San Jose, CA.


Job Responsibilities


Office Management


Ensure the operational excellence of the office and enhance operational procedures/guidelines to cultivate the employee experience


Organize culture initiatives, office socials & own company event operations


Manage relationships with landlord, current vendors, source new vendors as applicable for all office operations, including coordination of services to maintain facilities.


Ensure all safety measures are implemented and maintained.


Manage & distribute in/outgoing mail and manage shipments (domestic and international).

Assist in new hire onboarding process including interviewing, securing workstations, equipment, office supplies, access authorizations & business services


Maintain physical and virtual office records in accordance with internal & secure procedures


Address routine requests for information & escalate complex requests to appropriate staff member

Track & verify budget expenses, reconcile invoices & authorize vendor payments


Collaborate with HR, Compliance and IT to set up all company-wide trainings


May provide some executive support including calendar management, travel coordination & booking, expense tracking, meeting coordination & other special projects


Will help in recruiting and placing new employees and assists with guiding employees through various human resource processes, answering any questions they may have about policies.


Conducts audits of payroll, benefits or other HR programs and recommends corrective action.


Assists with processing of terminations.


Files documents into appropriate employee files.


Assists or prepares correspondence as requested.


Prepares new-employee files.


Key Qualifications


Proven experience as an Office Manager, Front Office Manager or Administrative Assistant


Strong organizational and planning skills in a fast-paced environment


A creative mind with an ability to suggest improvements


Excellent professional communicator with strong written & verbal communication & interpersonal skills, with an employee first mentality & ability to provide/receive constructive feedback in a way that cultivates trust and respect


Strong in operating office equipment & system tools such as Microsoft Office, Zoom, Google Workspace & productivity apps.


Pay range: $35.00 to $40.00 per hour



Our client is an Equal Opportunity Employer. Candidates are evaluated without regard to age, race, color, religion, sex, disability, national origin, sexual orientation, veteran status, or any other characteristic protected by federal or state law.



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