Operations Coordinator

2 weeks ago

Indianapolis, United States Onyx+East Full time

Operations Coordinator Job Description

Company Summary:

We’re innovative. We’re customer centric. We’re experience focused. We embrace the changing ideal of what and where people call home. We also believe in our formula for success – talented team collaborating with integrity, always executing, always innovating, while transforming neighborhoods and enhancing peoples’ lives.


Onyx+East is a full-service home builder including development, construction, marketing, design, and sales – focused on serving clients seeking walkable neighborhoods and homes that make their life more connected and convenient. Headquartered in Indianapolis, Onyx+East is comprised of inspired and industrious individuals who are passionate about active lifestyles, exceptional customer experiences and creating solutions for neighborhoods that positively impact communities.


Job Summary:

The Operations Coordinator will be responsible for providing administrative support for both the Construction and Purchasing team. This individual will assist in managing systems and business processes across both departments. This position requires a high level of attention to detail, communication, and project management skills.


Key Job Duties and Responsibilities:

  • Manage the process of acquiring permits with municipalities and utility companies to support the timely start of all homes and projects.
  • Assist in updating and maintaining Vendor Scope of Work and other key on boarding documents that meet Onyx+East requirements.
  • Create and assemble start packs for Construction team members. Maintain template forms for all key documents.
  • Build out, load in system, and revise building schedule templates across product types/communities.
  • Manage online trade and construction portal, including document management, building production schedule, managing trade assignments, and other system administration activities.
  • Assist in facilitating budget and option entry, creation of purchase orders, change orders, and other production system related projects.
  • Provide support for Warranty team, including service requests, purchase orders, trade coordination, and other items.
  • Manage coding and/or approval of invoices, credit card expenses, and other accounting related items to support Construction and Purchasing.
  • Assist in tracking reporting of buyer surveys and quality control audits.
  • Create, facilitate, and distribute reports for Construction and Purchasing Teams.
  • Other duties and projects as assigned.


Experience and Skill Requirements:

3-5 years of experience in administrative role; preferably in the construction industry

Proficient in using the Microsoft Office Suite

Excellent organizational, project management, and prioritization skills

Demonstrated experience in managing multiple tasks

High attention to detail

Excellent verbal and written communication skills

College degree or commensurate experience preferred

Knowledge of Real Estate/Construction processes and terminology preferred


Position Reports to: Director of Construction

  • Warehouse Operations Coordinator

    2 days ago

    Indianapolis, Indiana, United States Integrity Trade Services Full time

    Unlock Your Potential as a Warehouse Operations CoordinatorWe are seeking an experienced and detail-oriented Warehouse Operations Coordinator to join our team at Integrity Trade Services.About the Role:This is an exciting opportunity for a motivated and organized individual to play a critical role in ensuring the smooth operation of our warehouse. As a...

  • Event Operations Coordinator

    2 days ago

    Indianapolis, Indiana, United States Jameson Camp Full time

    About Jameson CampJameson Camp is a year-round 501c3 nonprofit camp and retreat center with a 96-year history. Our mission is to empower youth by removing barriers to healthy and vibrant experiences in nature.We offer a unique opportunity to work in a fast-paced environment where no two days are the same. As an Event Operations Coordinator, you will be...

  • Event Operations Coordinator

    1 day ago

    Indianapolis, Indiana, United States Jameson Camp Full time

    About the RoleWe're looking for a highly organized Event Operations Coordinator to join our team at Jameson Camp. As a key member of our operations team, you'll play a critical role in ensuring the smooth execution of events and activities.The ideal candidate will have experience in event planning and coordination, with excellent communication skills and a...

  • Association Operations Coordinator

    4 days ago

    Indianapolis, Indiana, United States Holland Parlette Full time

    Job Title: Association Operations CoordinatorCompany OverviewHollandParlette is a management company that provides specialized administrative services to professional societies and trade associations. With over 40 years of experience, we offer economies of scale, flexibility, and adaptability to our clients.About the RoleWe are seeking an Association...

  • Operational Support Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Marion Palace Theatre Full time

    The Marion Palace Theatre is seeking a highly organized and detail-oriented Operational Support Coordinator to join our team. This role plays a key part in ensuring the smooth day-to-day operations of our theatre, supporting our Executive Director and working closely with other staff members.Key ResponsibilitiesOffice Support: Provide administrative support,...

  • Logistics Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States ITECH Holding LLC Full time

    We are a leading provider of security solutions, offering customized systems for businesses in various industries. Our goal is to deliver exceptional service and support to our customers.The Logistics Operations Coordinator will play a critical role in optimizing revenue, efficiency, and customer satisfaction by coordinating and scheduling field service...

  • Operations Coordinator

    3 weeks ago

    Indianapolis, United States Scale Computing Full time

    OPERATIONS COORDINATOROur Operations Team is looking to hire an Operations Coordinator to work across departments to ensure day-to-day systems are working properly, identify areas of improvement, and recommend solutions for progressing the organization. The key to success in this role is through excellent organizational, people management, and...

  • Clinical Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Recovery Centers of America Full time

    Recovery Centers of America seeks a skilled Clinical Operations Coordinator to join our team. With a competitive salary of $65,000 per year, this role offers a unique opportunity to make a meaningful impact in the lives of individuals seeking recovery.About the JobThe Clinical Operations Coordinator is responsible for maintaining office-related activities,...

  • Site Operations Coordinator

    15 hours ago

    Indianapolis, Indiana, United States F.A. Wilhelm Construction Co., Inc. Full time

    Job SummaryF.A. Wilhelm Construction Co., Inc. is seeking an experienced Construction Superintendent to manage our construction projects and ensure their successful completion.The ideal candidate will have a strong background in construction management, excellent leadership skills, and the ability to work collaboratively with various stakeholders.The...

  • Healthcare Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Raphael Health Center Inc Full time

    Job OverviewRaphael Health Center Inc is seeking a highly organized and detail-oriented Healthcare Operations Coordinator to join our team.Estimated Salary Range: $45,000 - $60,000 per year

  • Business Operations Coordinator

    11 hours ago

    Indianapolis, Indiana, United States Russell Tobin Full time

    Job OverviewRussell Tobin seeks a highly skilled Business Operations Coordinator to join their team. This individual will be responsible for maintaining accurate distributor and dealer profiles, troubleshooting account setup issues, and collaborating with the order services team.

  • Residential Operations Coordinator

    3 days ago

    Indianapolis, Indiana, United States Input Residential Full time

    Job OverviewWe are seeking a highly skilled Residential Manager to oversee daily operations and coordinate care for consumers. This role requires collaboration with Direct Support Professionals, Team Leads, and Residential Directors to ensure consumer needs are met.

  • Office Operations Coordinator

    2 days ago

    Indianapolis, Indiana, United States Tikal Inc Full time

    Job DescriptionTikin Inc is a dynamic company seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of the company.This role involves a range of tasks including email management, meeting coordination, and record-keeping. We are looking for a reliable and...

  • Facilities Operations Coordinator

    13 hours ago

    Indianapolis, Indiana, United States Prime Car Wash Full time

    Key ResponsibilitiesThe Facilities Operations Coordinator will be responsible for maintaining the overall condition of our car wash facilities, including regular inspections, preventative maintenance, and prompt resolution of any issues that may arise. This individual will also manage maintenance expense reports and ensure all necessary parts are ordered in...

  • Solar Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Bila Solar, Inc. Full time

    Embark on a challenging and rewarding career as a Solar Operations Coordinator at Bila Solar, Inc.About UsBila Solar, Inc. is an innovative solar energy company that manufactures groundbreaking solutions to transform and power the world, driving evolution in the renewable energy sector. Our flagship product – ultralight solar modules – paves a new path...

  • Supply Chain Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States U.S. Navy Full time

    About UsAs a Supply Chain Operations Coordinator in the U.S. Navy, you'll play a vital role in ensuring mission success by delivering essential supplies and resources to our teams worldwide.Salary and BenefitsWe offer a competitive salary of approximately $60,000 per year, plus potential bonuses, free health insurance, free housing, and a retirement plan.Job...

  • Financial Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Helen Wells Agency Full time

    Job SummaryWe are seeking a detail-oriented Financial Operations Coordinator to join our team at Helen Wells Agency.The ideal candidate will have experience in accounting and operations, with a strong understanding of financial software and systems.This is an exciting opportunity for a motivated individual to work closely with our accounting and operations...

  • Business Operations Coordinator

    4 weeks ago

    Indianapolis, Indiana, United States Simon Property Group Inc Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Simon Property Group Inc. This is a fantastic opportunity for an administrative professional to leverage their skills in a fast-paced environment.About the RoleThe ideal candidate will have experience in providing administrative support,...

  • Maintenance Operations Coordinator

    13 hours ago

    Indianapolis, Indiana, United States Best Choice Products Full time

    About the RoleWe are looking for a highly motivated and detail-oriented individual to fill the role of Facilities Maintenance at Best Choice Products. This is a full-time, non-exempt position that requires a strong ability to work independently and as part of a team.Key Responsibilities:Perform routine maintenance and repairs on facility equipment and...

  • Production Operations Coordinator

    1 day ago

    Indianapolis, Indiana, United States Avalign Technologies Full time

    Job OverviewAvalign Technologies is seeking a Production Operations Coordinator to join our team in the Greenwood, IN facility. This is a full-time position working 2nd shift.Key ResponsibilitiesMaintain staging, assembly, and quality for the assembly production line by preparing and staging parts for assembly, reading/laying out work orders, counting and...