Administrative Assistant

1 month ago


Auburn, United States firstPRO, Inc Full time

Administrative Assistant


A growing construction organization has a newly created Administrative Assistant role to support the contracts group. The position will sit onsite 5 days a week but allows 24 days of your choice to work remotely. You will collaborate with Estimators, Project Managers, and Accounting to manage and monitor all aspects of subcontracts, blanket purchase orders, change orders, and material purchase orders on multiple contract projects, including prequalification, completion and tracking of subcontract documents, and other requirements.


Responsibilities:

  • Manages the subcontractor prequalification process.
  • Corresponds with project team members for signature and execution of purchase orders, subcontracts and change orders.
  • Updates vendor compliance to avoid payment procedure interruption.
  • Supports Contract Administration Coordinator II with Certificates of Insurance.
  • Responds to inquiries and assists in the resolution of operational issues relating to compliance, prequalification, and AP.
  • Creates overhead purchase orders.
  • Performs general administrative duties in support of division objectives.
  • Schedules and coordinates meetings and other events for the division.
  • Composes reports, letters and memos for supervisor’s review and signature.
  • Performs other miscellaneous duties and responsibilities as required.


Qualifications:

  • 3+ years of administrative experience including exposure to contracts and POs
  • Construction industry experience preferred



  • auburn, United States firstPRO, Inc Full time

    Administrative AssistantA growing construction organization has a newly created Administrative Assistant role to support the contracts group. The position will sit onsite 5 days a week but allows 24 days of your choice to work remotely. You will collaborate with Estimators, Project Managers, and Accounting to manage and monitor all aspects of subcontracts,...


  • Auburn, United States Republic National Distributing Company Full time

    RNDC is looking for talented and energetic Administrative Assistant to join our growing General Administration team. The Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of Administrative, Administrative Assistant


  • Auburn, United States General Builders Supply Full time

    Benefits: 401(k) Dental insurance Health insurance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the...


  • Auburn, United States Aleron Full time

    Description Are you an Administrative Assistant looking to join one of the top companies in the Business Process Outsourcing industry? Are you looking to further your career and grow? Do you have experience in an administrative role? If you answered yes to those three questions, then apply today! Acara Solutions seeks highly qualified candidates to work...


  • Auburn, Washington, United States Phoenix Protective Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Phoenix Protective Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional support to our office operations, including IDEMNIA fingerprinting.Key Responsibilities:Answer incoming calls and respond...


  • Auburn, New York, United States Cayuga County Dept. of Human Resources & Civil Service Full time

    Job Summary:Cayuga County Dept. of Human Resources & Civil Service is seeking a highly organized and detail-oriented individual to fill the role of Clerk. As a Clerk, you will be responsible for performing a variety of administrative tasks, including record keeping, data entry, and clerical operations.Key Responsibilities:Perform record keeping tasks,...


  • Auburn, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for an Administrative Assistant I in Auburn, Maine. This role will primarily involve providing administrative support for service teams, managing incoming calls, and maintaining office organization. Additionally, you will be expected to work within various applications to ensure that...


  • Auburn, Kansas, United States State of Kansas Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Channel Management. As an Administrative Assistant, you will be responsible for processing exception mail, searching for missing information, and providing training to permanent and temporary employees. Key Responsibilities: Process exception mail,...

  • Medical Assistant

    1 week ago


    Auburn, United States Auburn Memorial Medical Services Full time

    Auburn Memorial Medical Services is seeking a highly skilled and detail-oriented Medical Assistant to join our team. As a key member of our medical staff, you will play a vital role in providing exceptional patient care and administrative support.About the RoleWe are looking for a dedicated and organized individual who can perform both clinical and clerical...


  • Auburn, United States Sutter Health Full time

    We are so glad you are interested in joining Sutter Health!  Organization: SAFH-Sutter Auburn Faith Hospital Position Overview: Provides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests....


  • Auburn, United States Robert Half Full time

    Job DescriptionJob Description***THIS IS AN ONSITE POSITION***We are looking for a meticulous and adept Health Care Administrative Coordinator to join our team in Federal Way, Washington. As an Administrative Coordinator, you will be responsible for various administrative tasks, including processing customer applications, maintaining customer records,...

  • Office Administrator

    3 weeks ago


    Auburn, United States RealtySouth Full time

    This position provides administrative and marketing support to the branch sales manager and sales associates.Duties include a wide range of administrative tasks that may include for example: answering phones, greeting visitors, maintaining a neat and tidy office, maintaining office supplies, providing administrative assistance to sales associates such as...

  • Office Administrator

    3 weeks ago


    Auburn, United States RealtySouth Full time

    This position provides administrative and marketing support to the branch sales manager and sales associates.Duties include a wide range of administrative tasks that may include for example: answering phones, greeting visitors, maintaining a neat and tidy office, maintaining office supplies, providing administrative assistance to sales associates such as...


  • Auburn, United States RealtySouth Full time

    This position provides administrative and marketing support to the branch sales manager and sales associates. Duties include a wide range of administrative tasks that may include for example: answering phones, greeting visitors, maintaining a neat and tidy office, maintaining office supplies, providing administrative assistance to sales associates such as...


  • Auburn, United States RealtySouth Full time

    This position provides administrative and marketing support to the branch sales manager and sales associates. Duties include a wide range of administrative tasks that may include for example: answering phones, greeting visitors, maintaining a neat and tidy office, maintaining office supplies, providing administrative assistance to sales associates such as...

  • Medical Assistant

    1 week ago


    Auburn Hills, United States Auburn Memorial Medical Services Full time

    Auburn Memorial Medical Services is seeking a highly skilled and detail-oriented Medical Assistant to join our team. As a key member of our medical staff, you will play a vital role in providing exceptional patient care and administrative support.About the Role We are looking for a dedicated and organized individual who can perform both clinical and...


  • Auburn, United States Auburn University Full time

    Job Summary seeks candidates for an Administrative Support Specialist within the Media Relations Department. This individual will provide varied and high level administrative and technical support, with significant emphasis on more complex administrative responsibilities. Why Should YOU Choose Auburn University? Auburn University was named a...


  • Auburn, Kansas, United States State of Kansas Full time

    Job Title: Environmental Grant AdministratorJob Summary: We are seeking a highly skilled Environmental Grant Administrator to join our team at the State of Kansas. As an Environmental Grant Administrator, you will be responsible for managing grants related to environmental programs, ensuring compliance with federal and state regulations, and collaborating...


  • Auburn, United States McMahon's Best One Tire and Auto Care Full time

    Job Type Full-time Description Entry-level position, which performs a variety of clerical duties to support the retail store location. Essential Functions Performs clerical duties including answering phones, scheduling appointments and filing. Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other...


  • auburn, United States RealtySouth Full time

    This position provides administrative and marketing support to the branch sales manager and sales associates. Duties include a wide range of administrative tasks that may include for example: answering phones, greeting visitors, maintaining a neat and tidy office, maintaining office supplies, providing administrative assistance to sales associates such as...