Billing Coordinator

1 week ago

New Haven, United States Wiggin and Dana LLP Full time

Summary

The Billing Coordinator works with lawyers and administrative assistants to ensure bills are generated and processed accurately in a timely manner.The coordinator possesses an extensive knowledge of multiple legal billing, disbursement and e-billing processes. The Billing Coordinator provides support of multiple firm billing and time entry platforms along with assisting other billing coordinators. The individual can effectively prioritize workflow, apply judgement and make decisions affecting improved function and procedures for which they are accountable.

Job Duties

The following are essential job duties and responsibilities of the Billing Coordinator. This list is not exhaustive, and other duties may be assigned as necessary.


Prepare and deliver prebills to Billing Attorney.

Review and edit prebills per Billing Attorney/Administrative Assistant instructions.

Prepare/deliver invoices to Billing Attorney including:

Apply retainer funds.

Process write offs per Firm policy.

Apply multiple discounts.

Process split party billing.

Fixed and Flat fee billing.

Review and verify accuracy of billing and supporting documentation as required.

Research and respond to inquiries regarding billing issues and problems.

Coordinate with other departments to complete billing process such as AP, AR and Trust.

Provide technical support to attorneys and administrative assistants on time entry and prebill software.

Create and distribute accounting reports according to schedule or by request.

Review creation of new matters from New Business Intake system to Financial system. Review matter set up to ensure compliance with rate agreements and outside counsel guidelines.

Knowledge of and ability to provide support processing ebills including:

Identify any required reporting for budgets, alternate fee arrangements and accrual requests.

Review time entries based on client and matter requirements (block billing, task codes, summer associate time, etc.).

Review cost entries for compliance and make Billing Attorney aware of any issues.

Submit new timekeeper approvals for billed clients and contact clients regarding new matters or other e-billing system requirements.

Monitor e-bill submissions, manage and assist Billing Attorney with resolution of any rejections.

Produce and assist with compilation of adjustment appeals including notifying attorneys of adjusted ebills, gathering appeal language from attorneys and submitting required documents and invoice appeals through various ebilling vendor platforms

Complete ad hoc and special project requests as needed.

Support the month end close process by performing various month end procedures.

Requirements


Education: Bachelor’s Degree in Finance, Accounting or Business Administration or related area preferred.


Experience: Minimum 2-5 years’ experience in a high-volume billing, customer service or accounts receivable role. Experience with legal billing platforms, specifically Aderant, is strongly preferred. Additional experience with related legal billing and time entry platforms such as BillBlast, iTimekeep or other electronic workflow management software is preferred. Experience with legal ebilling vendors, specifically Legal Tracker (f/k/a Serengeti), TyMetrix 360, DoeLegal, Counsel Link, Collaborati, Onit BillingPoint, Counsel Go and Legal Exchange is preferred.


Knowledge/Skills and Abilities:

A solid understanding of basic accounting principles and their application in daily work tasks.

Excellent written and verbal communication, interpersonal, and customer service skills.

Analytical, numerically astute with strong demonstrated problem-solving abilities.

Ability to work well under pressure and handle emergency situations.

Ability to prioritize, multitask and organize workflow with a willingness to take the initiative to use these abilities to work collaboratively in meeting deadlines with a sense of urgency.

Keen attention to detail and accuracy.

Strong computer skills.

Proficiency with Microsoft Office with emphasis on Excel skills required.

Strong organizational skills and attention to detail and accuracy.

Ability to organize and prioritize workflow with a sensitivity to meeting important deadlines.

Maturity, professionalism, and high level of discretion are required.

Option to transition to a hybrid office/remote schedule following initial onboarding period


Essential Physical/Mental Demands

Ability to deal with stress due to workload pressures.

Ability to sit for extended period of time.

Ability to keyboard for extended period of time.

  • Billing Coordinator

    1 month ago

    New York, United States The Rockridge Group Full time

    Job DescriptionJob Description Title: Billing Coordinator The Billing Coordinator will be responsible for reviewing and verifying client contracts in accordance with Company X policies and procedures. The candidate will need to understand the Sales and Billing processes to ensure timely and accurate processing of Contracts, Change Notifications &...

  • Billing Coordinator

    2 months ago

    New York, United States Parker Placements NY, Inc. Full time

    Firm Overview: This award-winning, mid-sized, Am Law 200 firm is headquartered in New York City and has 200+ attorneys. The firm spans across three offices -- in addition to their headquarters in NYC, they also have offices in both Miami and Los Angeles. The three locations serve a diverse client base that spans around the globe. No matter the office or...

  • Billing Coordinator

    2 months ago

    New York, United States Parker Placements NY, Inc. Full time

    Firm Overview: This award-winning, mid-sized, Am Law 200 firm is headquartered in New York City and has 200+ attorneys. The firm spans across three offices -- in addition to their headquarters in NYC, they also have offices in both Miami and Los Angeles. The three locations serve a diverse client base that spans around the globe. No matter the office or...

  • Billing Coordinator

    1 day ago

    New York, New York, United States TBG | The Bachrach Group Full time

    Job Summary**TBG | The Bachrach Group** is seeking a highly skilled and detail-oriented **Billing Coordinator** to join our team. As a key member of our financial operations department, you will be responsible for preparing and processing monthly and transactional client billings in a timely and accurate manner.Key Responsibilities**Prepare and Process...

  • Billing Coordinator

    2 weeks ago

    New York, New York, United States Jobot Full time

    Exciting Opportunity for a Billing Coordinator - Positive Work Environment, Competitive Compensation, and Growth Opportunities About Us: A prominent and expanding Engineering firm is looking for a Billing Coordinator to enhance their team. This organization has seen significant growth and provides a wide range of Engineering and Construction services...

  • Billing Coordinator

    1 month ago

    New York, United States Anchin Full time

    Job DescriptionJob DescriptionTitle: Billing Coordinator Department: Finance & Booking Supervises: N/ARole Type: Full time Location: New York, NY (Hybrid)ABOUT THE COMPANY:Anchin is a New York City based Certified Public Accounting and Consulting firm with a Long Island and Florida presence that provides expert services to companies across a diverse range...

  • Billing Coordinator

    3 days ago

    New York, United States TBG | The Bachrach Group Full time

    Midsize Law firm seeks a Billing Coordinator!Responsibilities:Prepare and process monthly and transactional client billings in draft and final form (manual and electronic) using the billing system. Requires ability to execute complex bills in a timely manner.Process modifications/adjustments to transactions identified on proformas (pre-bills).Respond to and...

  • Billing Coordinator

    1 month ago

    New York, United States Consultative Search Group Full time

    Job DescriptionJob DescriptionA global law firm consistently ranked among the top firms in the world, is currently seeking a Billing Coordinator to join our winning team, located in New York. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the...

  • Billing Coordinator

    1 month ago

    New York, United States Consultative Search Group Full time

    Job DescriptionJob DescriptionAbout the RoleThe Billing Coordinator is an integral part of our client's Accounting team. This role will be responsible for coordinating the activities of the billing process and performing complex billing duties, while acting as liaison between billing attorneys and billing secretaries, legal attorneys, and/or organization...

  • Dental Billing Specialist

    1 month ago

    New Haven, United States Fair Haven Community Health Care Full time

    Job DescriptionJob DescriptionFair Haven Community Health Care FHCHC is a forward-thinking, dynamic, and exciting community health center that provides care for multiple generations at nearly 140,000 office visits in 20 locations. Overseen by a Board of Directors, the majority of whom are patients themselves, we are proud to offer a wide range of primary...

  • Senior Billing Coordinator

    2 weeks ago

    New Orleans, Louisiana, United States AMS Staffing, Inc. Full time

    Job OverviewAMS Staffing, Inc. is currently seeking a committed Billing Coordinator to join our esteemed law firm client. This full-time position offers a competitive salary based on experience and a comprehensive benefits package.Position: Senior Billing CoordinatorLocation: New Orleans, LASalary: Competitive salary based on experienceWork Environment: 100%...

  • Insurance Billing Coordinator

    2 weeks ago

    New York, New York, United States Therapy Insights Practice Full time

    Job OverviewPosition Title: Insurance Billing CoordinatorLocation: Remote, USEmployment Type: Commission-basedAbout Therapy Insights PracticeTherapy Insights Practice is a progressive and purpose-driven psychotherapy organization committed to delivering exceptional care to clients across the United States. Our team of professionals provides both hybrid...

  • Senior Billing Coordinator

    2 weeks ago

    New Orleans, Louisiana, United States AMS Staffing Inc. Full time

    Please submit your resume in WORD format if you are interested in the following Senior Billing Coordinator position with AMS Staffing Inc. This is a full-time direct hire opportunity with a salary that varies based on experience, along with a comprehensive benefits package.Job Title: Senior Billing CoordinatorLocation: New Orleans, LASalary: Salary is based...

  • Billing Coordinator

    3 days ago

    White Plains, New York, United States Kaufman Dolowich LLP Full time

    Job SummaryKaufman Dolowich LLP is seeking a highly skilled Billing Coordinator to join our team. As a key member of our financial operations team, you will be responsible for managing the billing process, ensuring accurate and timely submissions, and maintaining strong relationships with clients and attorneys.Key ResponsibilitiesEdit and finalize prebills,...

  • Legal Billing Coordinator hybrid

    4 weeks ago

    New York, New York, United States Liberty Personnel Services, Inc. Full time

    Billing Coordinator Law Firm - Hybrid Compensation:$80-100k bonus Role:Responsible for ensuring high quality oversight and preparation of monthly invoices for an assigned group of billing partners.Responsibilities:Coordinates with the Billing Coordinators to ensure monthly accruals are completed and submitted in a timely manner Generation of pre-billing...

  • Legal Billing Coordinator

    1 month ago

    New Hyde Park, United States VECCHIONE VECCHIONE CONNORS & CANO Full time

    Job DescriptionJob DescriptionWorkers Compensation Defense Law Firm seeking a Coordinator in a busy Billing Department. Helpful, to have 1-2 or more years of working knowledge of Legal Billing. Willing to train. This position is on-site with potential for some hybrid flexibility.The Billing Coordinator compiles and processes attorney bills to clients with...

  • Legal Billing Coordinator

    1 month ago

    New Hyde Park, United States VECCHIONE VECCHIONE CONNORS & CANO Full time

    Job DescriptionJob DescriptionWorkers’ Compensation Defense Law Firm seeking a Coordinator in a busy Billing Department. Helpful, to have 1-2 or more years of working knowledge of Legal Billing. Willing to train. This position is on-site with potential for some hybrid flexibility.The Billing Coordinator compiles and processes attorney bills to clients with...

  • Senior Billing Coordinator

    1 week ago

    New York, New York, United States Weil, Gotshal & Manges Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Billing Coordinator to join our Administrative Staff team at Weil, Gotshal & Manges LLP. As a key member of our billing department, you will be responsible for ensuring high-quality oversight and preparation of monthly invoices for assigned billing partners.Key ResponsibilitiesSubject Matter...

  • Senior Billing Coordinator

    2 weeks ago

    New Orleans, Louisiana, United States AMS Staffing, Inc. Full time

    Job OverviewAMS Staffing, Inc. is seeking a skilled Lead Billing Coordinator to join our dynamic team. This full-time position offers a competitive salary based on experience, along with a comprehensive benefits package.Position Summary:The ideal candidate will possess a strong background in billing and financial management within a legal environment. This...

  • Billing Operations Coordinator

    1 week ago

    New York, New York, United States MJHS Full time

    Job Title: AR CoordinatorCompany: MJHSAbout Us: At MJHS, we are committed to fostering a supportive environment for our team members. We offer a wide range of health and financial benefits, ample paid time off, and pathways for career development. Join us in delivering outstanding care to our patients and residents while we invest in your professional...