Billing Coordinator

2 months ago

New York, United States Parker Placements NY, Inc. Full time

Firm Overview:

This award-winning, mid-sized, Am Law 200 firm is headquartered in New York City and has 200+ attorneys. The firm spans across three offices -- in addition to their headquarters in NYC, they also have offices in both Miami and Los Angeles. The three locations serve a diverse client base that spans around the globe. No matter the office or location, they are known for getting the job done right, and doing it with integrity, efficiency, and style. They offer an informal, friendly atmosphere that encourages hard work, growth, and balance. They enjoy a remarkably low attrition rate as the vast majority of lawyers who join the firm wind up staying because they find a firm where they can be themselves, build the practices they want, and achieve a well-balanced life.


Position Overview:

The Billing Coordinator is responsible for the preparation, review, and submission of firm invoices including manual and electronic billings. In addition, the Coordinator will maintain billing files, keep up-to-date billing arrangements/instructions and assist Billing Partners with the administration of unbilled inventory. This person will report to Billing Supervisor and interact/communicate in a professional manner with attorneys, paralegals and finance team members, secretarial staff, and clients.


Responsibilities:

  • Prepare and process monthly and transactional client billings in draft and final form (manual and electronic) using the billing system. Requires ability to execute complex bills in a timely manner. Process modifications/adjustments to transactions identified on proformas (pre-bills).
  • Respond to and resolve billing inquiries from attorneys, secretarial staff, and management team.
  • Maintain accurate billing rates and arrangements, billing addresses, and billing status. Review and understand clients fee structures.
  • Maintain and update special instructions related to billing attorneys' needs in generating their bills and to client billing guidelines.
  • Work closely with Accounts Receivable and Collections staff to provide clients, attorneys, and assistants with up-to-date and accurate billing information. Field inquiries relating to WIP and A/R.
  • Monitor status of billing, i.e., what has been returned for drafting and finalizing and be proactive in ensuring that assigned billing attorneys submit their billing on a timely basis.
  • Assist with new matter intake and maintenance of master files in the billing system.
  • Handle special projects and assignments as requested.


Requirements:

  • Education: Associate college degree or higher with a concentration in accounting, business, or related field.
  • Experience: Minimum of 5 years of billing experience in a law firm environment.
  • Skills and Abilities: Position requires a dependable, detail-oriented team player with a "willing" attitude and excellent communication skills. Must be: responsible, organized, and be able to think analytically and prioritize work; able to effectively interact and communicate professionally with attorneys, secretaries, and staff; able to work well both independently and within a team, demonstrate a strong work ethic, and function effectively in a fast-paced environment.
  • Technological Skills: Prior experience with Elite Enterprise, 3E, or equivalent billing software, web-based electronic billing experience, proficient in Microsoft Excel and Word.


Compensation & Benefits:

  • $85,000 to $95,000/year is the salary range the firm may pay for this role. The actual base salary will depend upon several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc.
  • This firm offers a comprehensive benefits package including, but not limited to, medical, dental, vision, supplemental insurance, HSA Account, Retirement Plan, and more.
  • This is a hybrid role with the expectation of 3 days in the office.

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