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Billing Coordinator

3 months ago

New York, United States Consultative Search Group Full time
Job DescriptionJob Description

A global law firm consistently ranked among the top firms in the world, is currently seeking a Billing Coordinator to join our winning team, located in New York. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

As a Billing Coordinator at firm, you will be responsible for coordinating the activities of the billing process and performing complex billing duties while accomplishing these and other critical functions:

  • Acting as liaison between billing attorneys and billing secretaries, legal attorneys, and/or organization (customers) and the billing staff; responding to internal and external inquiries in a timely manner
  • Preparing and analyzing complex client billing
  • Communicating with customers to ensure their request from the billing staff is being met updating customers on the status of tasks and/or projects
  • Providing accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the firm's set guidelines and policies
  • Generating and reviewing Proformas from 3E (pre-existing or generating new charges)
  • Following up on unsent invoices and running reports
  • Providing project analyses as directed; utilizing 3E system for various analytical reports
  • Utilizing computerized billing and payable software modules to complete the billing process
  • Assisting with obtaining information required for e-billing and liaises with e-billing coordinators on outstanding items
  • Assisting with year-end closing and reporting as required
  • Assisting with special projects on various issues as needed
  • Promoting effective work practices and working as a team member


As a Billing Coordinator, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Billing Coordinator must have thorough knowledge of bookkeeping procedures such as posting, balancing, debits and credits, and journal entries. Knowledge and proficiency in PC Applications, including spreadsheet software and operations, is required. Knowledge of 3E is a plus. The Coordinator must display knowledge of basic accounting principles, as well as the ability to comprehend and accurately perform mathematical functions. The analytical skills needed to correctly comprehend and communicate data are desired.