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Executive Assistant to Chief Executive Officer
1 month ago
JOB BRIEF
Are you ready for the adventure of a lifetime? Imagine stepping into the world of a groundbreaking CEO, who just happens to be a trailblazing woman at the helm of SaaS We are seeking a mastermind Executive Assistant to team up with this powerhouse in vibrant San Francisco.
It's not just about being whip-smart, curious, and empathic, but about unleashing your meticulous attention to detail and showcasing your impressive set of tactical skills. Picture effortlessly juggling multiple high-priority requests while maintaining an impeccable level of organization.
This role includes onsite work 5 days a week and requires frequent domestic and international travel with the CEO. In addition to this, we're talking about a competitive base salary ranging from $200,000 to $230,000 per year. Are you an avid traveler ready to match the CEO's enthusiasm and strategic brilliance, the time to act is now – seize the moment and apply
THE JOB:
- Handle a high volume of phone calls, written correspondence, and emails efficiently and effectively.
- Build and maintain strong relationships at all levels of the organization, including regular interaction with company executives, members of the Board of Directors, and high-profile external stakeholders.
- Coordinate business travel arrangements, taking into account individual preferences and corporate travel/expense guidelines, utilizing tools like Concur.
- Expense Management: Manage and track expense reports and receipts, ensuring the regular reconciliation of corporate credit card accounts.
- Meeting and Event Coordination: Coordinate meetings and events, including agenda preparation, materials creation, presentations, minute-taking when necessary, and diligent follow-up on action items.
- Event Planning: Facilitate event planning for both off-site and on-premises events, covering aspects such as communications, venue selection, logistics, travel, hospitality, and technology requirements.
- Task Prioritization: Prioritize conflicting needs, expedite critical matters, and ensure timely follow-up on action items and next steps.
- Collaboration: Work seamlessly with other team members to ensure smooth coordination of tasks and duties.
- Light personal assistance tasks
ABOUT YOU:
- You’re a pro at all things Google Workspace
- You have a working knowledge of Zoom, WebEx, GlobalMeet, Oracle, and Slack, Notion etc.
- You have 8+ Years of Powerhouse Support: You're no stranger to directly supporting a C-level executive of an expanding tech company
- You can effectively "push back" when needed, all while remaining open to valuable feedback and learning opportunities
- You're a paragon of discretion, able to handle sensitive information with grace.
- Your written English is a masterpiece, and your communication skills exude confidence and precision.
- Bachelor's Degree: Your academic prowess is the cherry on top.
PERKS AND BENEFITS:
This role is onsite, accompanied by a generous base salary ranging from to $200- $230K annually. And that's not all Dive into a comprehensive benefits package encompassing health insurance, life insurance, disability coverage, ample paid time off, family planning benefits, and an array of wellness programs.
If you love to see the far-reaching impact of your work, apply now
