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Administrative Assistant

4 weeks ago

Birmingham, United States Capital Staffing Solutions, Inc. Full time

Administrative Assistant

12+ Contract (can go for longer than 3 years)

Birmingham, AL (Mon through Fri 8:00am to 5:00pm) possibility of going hybrid


Job Summary: Corporate Affairs is seeking an Administrative Assistant to provide support to the group for expense reports, sponsorship requests, timekeeping, and other administrative needs.

Daily Job Duties:

  • Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports.
  • Assist in the tabulation, tracking, and development of critical project statistical information, including assisting in the development and publication of weekly and monthly project reports.
  • Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
  • Gathering information, assimilating, developing, and finalizing extensive monthly project status PowerPoint presentations.
  • Administrative owner for S:Drive and SharePoint sites.
  • Involved in records retention efforts associated with large construction projects.
  • Able to fill in for executive administrators when needed.
  • Highly professional and responsive in all interactions with managers and staff.
  • Must be very flexible to support emergent work requirements.
  • Responsible for communications with Compliance and HR organization, in support of project team.
  • Ensuring adherence to applicable administrative, accounting and compliance procedures.
  • Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, creating, and tracking project correspondence and performing miscellaneous assignments as directed.