Administrative Assistant

3 weeks ago

Birmingham, United States Southern Shirt Full time
Job DescriptionJob Description

Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES" then this is the perfect job for you

The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.

Responsibilities
  • Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
  • Plan and coordinate team events, including meetings, conferences, and off-site retreats.
  • Arrange travel accommodations, including flights, accommodations, and transportation.
  • Assist with the coordination and execution of special projects and initiatives across all departments.
  • Coordinate on-boarding tasks and welcoming activities for new team members.
  • Maintain organized office environment, including managing office supplies, equipment, and general office upkeep.
  • Schedule appointments, meetings, and conference calls for team members and managers.
  • Create, edit, and format various documents, maintaining digital and physical filing systems for easy retrieval.
  • Assist in preparing meeting materials, agendas, minutes, follow up on action items.
  • Arrange meeting logistics, including room reservations and catering when necessary.
  • Accurately input and manage data in spreadsheets, databases, and CRM systems.
  • Process and track expense reports, ensuring accuracy and compliance with company policies.
  • Confidentiality: Maintain strict confidentiality regarding sensitive information.

Requirements

  • Bachelor's degree in business administration, marketing, or a related field
  • Proven experience as an executive assistant or similar role
  • Excellent organizational and time management skills
  • Strong attention to detail and ability to prioritize tasks
  • Exceptional verbal and written communication skills
  • Highly proficient in Microsoft Office suite (particularly Word and Excel)
  • Ability to handle confidential information with discretion
  • Strong problem-solving skills and ability to think critically
  • Proactive and self-motivated with a strong sense of initiative
  • Attention to detail and accuracy
  • Tech-Savvy and ability to learn knew programs quickly
  • Ability to work independently and as part of a team in a fast-paced environment

Benefits

  • Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
  • Room to Grow: We're all about professional development. Your creative ideas will be valued and nurtured.
  • Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
  • Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.

Benefits include:
  • 401K Retirement with employer matching
  • Medical, Dental, and Vision Insurance
  • Paid Time Off (PTO) and Holidays
  • Professional Growth Plans
  • Performance Bonus Opportunities
  • Health and Wellness Programs
  • Continued Education Allowances
  • Company Sponsored Luncheons and Events
  • Generous Employee Discounts on SSCO Product
  • Fun, Collaborative Work Environment with Great People

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