AP/AR Specialist
4 weeks ago
Accounts Payable/Accounts Receivable Specialist
About Us:
Our client is a leading name in the manufacturing industry, dedicated to quality and innovation. We are looking for a skilled Accounts Payable/Accounts Receivable (AP/AR) Specialist to join their finance team. In this role, you will ensure smooth financial operations by managing payables and receivables, crucial to supporting our manufacturing processes.
Key Responsibilities:
Accounts Payable:
- Invoice Processing: Review, verify, and process invoices from suppliers and vendors, ensuring accuracy and compliance with company policies and procurement procedures.
- Payment Management: Schedule and execute timely payments, including checks, electronic transfers, and ACH transactions. Maintain payment schedules to optimize cash flow.
- Vendor Reconciliation: Reconcile supplier statements, resolve discrepancies, and manage vendor accounts to ensure accurate financial records.
- Record Keeping: Maintain detailed records of accounts payable transactions, including documentation for audits and compliance.
- Invoice Creation: Generate and issue customer invoices based on sales orders, ensuring accuracy and adherence to contract terms.
- Payment Processing: Track and record incoming payments, including checks, electronic transfers, and credit card transactions. Apply payments to customer accounts accurately.
- Collections Management: Monitor accounts receivable aging reports, follow up on overdue invoices, and coordinate with customers to resolve payment issues.
- Account Reconciliation: Reconcile customer accounts and resolve any discrepancies to ensure accurate financial reporting.
- Reporting: Prepare and analyze accounts payable and receivable reports, providing insights into cash flow and financial status.
- Cross-Departmental Coordination: Collaborate with the purchasing, sales, and production teams to ensure alignment between financial records and operational activities.
- Process Improvement: Identify and recommend process improvements to enhance efficiency in accounts payable and receivable functions.
- Experience: 3+ years of experience in accounts payable and receivable, preferably in a manufacturing environment.
- Education: Associate's degree in Accounting, Finance, or a related field; Bachelor's degree is a plus.
- Skills: Proficiency in accounting software and Microsoft Excel. Familiarity with manufacturing-specific financial practices and inventory management is highly desirable.
- Attention to Detail: Strong organizational skills with a high level of accuracy in managing financial transactions and reconciliations.
- Communication: Excellent interpersonal and communication skills for effective interaction with vendors, customers, and internal teams.
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