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Accounts Management Expert
2 months ago
Accounts Payable/Accounts Receivable Specialist
About Vaco:
Vaco is a prominent player in the finance sector, recognized for its commitment to excellence and innovation. We are seeking a proficient Accounts Payable/Accounts Receivable (AP/AR) Specialist to enhance our finance division. This position is essential for maintaining seamless financial operations by overseeing both payables and receivables, which are vital for our organizational success.
Key Responsibilities:
Accounts Payable:
- Invoice Management: Scrutinize, validate, and process invoices from suppliers and vendors, ensuring precision and adherence to corporate policies and procurement standards.
- Payment Coordination: Organize and execute prompt payments, including checks, electronic transfers, and ACH transactions. Maintain payment schedules to optimize cash flow.
- Vendor Account Reconciliation: Reconcile supplier statements, address discrepancies, and manage vendor accounts to ensure precise financial documentation.
- Documentation Maintenance: Keep comprehensive records of accounts payable activities, including documentation for audits and compliance purposes.
Accounts Receivable:
- Customer Invoice Generation: Create and distribute customer invoices based on sales orders, ensuring accuracy and compliance with contractual agreements.
- Payment Recording: Monitor and document incoming payments, including checks, electronic transfers, and credit card transactions. Accurately apply payments to customer accounts.
- Collections Oversight: Review accounts receivable aging reports, follow up on overdue invoices, and collaborate with customers to resolve payment discrepancies.
- Account Reconciliation: Reconcile customer accounts and address any discrepancies to ensure accurate financial reporting.
General Responsibilities:
- Financial Reporting: Prepare and analyze accounts payable and receivable reports, providing insights into cash flow and overall financial health.
- Interdepartmental Collaboration: Work closely with purchasing, sales, and production teams to ensure alignment between financial records and operational activities.
- Process Enhancement: Identify and propose process improvements to boost efficiency in accounts payable and receivable functions.
Minimum Requirements:
- Experience: 3+ years of experience in accounts payable and receivable, preferably within a manufacturing context.
- Education: Associate's degree in Accounting, Finance, or a related discipline; Bachelor's degree is advantageous.
- Skills: Proficiency in accounting software and Microsoft Excel. Familiarity with manufacturing-specific financial practices and inventory management is highly desirable.
- Attention to Detail: Strong organizational skills with a high level of accuracy in managing financial transactions and reconciliations.
- Communication: Excellent interpersonal and communication skills for effective interaction with vendors, customers, and internal teams.
Vaco values a diverse workplace and strongly encourages individuals from various backgrounds to apply.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on various protected characteristics.
Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations.
Privacy NoticeVaco LLC respects your privacy and is committed to providing transparent notice of our policies.
Pay Transparency NoticeDetermining compensation for this role at Vaco depends upon a wide array of factors including the individual's skill sets, experience, and training.
