Property Management Coordinator

3 months ago

South San Francisco, United States Boden US Full time

Monday to Friday

Permeant Position

40 Hours Per Weeks

Market Leading Benefits

3 Days Minimum Hybrid


Property Management Coordinator - South San Francisco or San Carlos - $65K to $90K + Bonus

Senior Property Management Coordinator - San Carlos - $85K to $105K + Bonus


Property Coordinator JD:

Essential Duties and Responsibilities:

  • Engage and communicate with tenants regarding all property issues, default notifications, and engagement events.
  • Support facilities team with administrative aspects of maintenance e.g. review work orders, redirect & prioritize work orders as needed and follow up with tenants to ensure satisfaction with tenant work requests.
  • Manage accounting related matters including invoice processing, accounts receivable, billing inquiries.
  • Track and follow up on tenant receivables and prepare weekly reports.
  • Participate in monthly accruals, annual budget preparation and year-end CAM reconciliations.
  • Administrate service contracts, renewals, and purchase orders and participate in vendor bid process.
  • Collaborate with corporate legal team to maintain insurance records and vendor agreements.
  • Maintain and update tenant handbooks, facility emergency plans and contact lists.
  • Collaborate with building staff and vendors as needed.

Qualifications and Experience:

  • At least 2 years of property management, hospitality, or similar experience preferred.
  • Bachelor’s degree strongly preferred, or commensurate with experience.
  • Advanced proficiency in MS Office.
  • Must hold strong communication skills.
  • Experience with real estate proprietary software is preferred.


Senior Property Coordinator JD:

Essential Duties and Responsibilities:

  • Provide consistent and professional communication with tenants regarding property operations.
  • Assist with developing annual property budgets, and prepare CAM estimates and year-end reconciliations.
  • Maintain monthly budgets and property expenses to ensure adherence to budget, and assist with quarterly variance reports.
  • Liaise with building staff and vendors to provide direction where needed and ensure quality of work and compliance of contract.
  • Execute administrative tasks such as tenant notifications, event planning and coordinate reoccurring tenant meetings, in partnership with your team.
  • Assist with lease administration of new and existing tenants e.g. review lease abstracts for accuracy.
  • Support campus/portfolio wide initiatives and special projects.
  • Collaborate with corporate legal team to maintain insurance records and vendor agreements.

Qualifications and Experience:

  • At least 3 years of property management or similar experience.
  • Bachelor’s degree strongly preferred, or commensurate with experience.
  • Advanced proficiency in MS Office.
  • Must hold strong communication skills.
  • Experience with real estate proprietary software is preferred.

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