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Assistant Property Manager

2 months ago

San Francisco, California, United States Lincoln Property Company Full time
Job Summary

We are seeking a highly skilled Assistant Property Manager to join our team at Lincoln Property Company. As a key member of our property management team, you will be responsible for the administration of all tenant leases, billing, and collecting tenant receivables. You will also generate monthly reports for owners, prepare vendor service and construction contracts, and supervise vendor and contractor services.

Key Responsibilities
  • Provide daily assistance and support to the Property Manager in the management of a portfolio or building.
  • Manage, Tenant, and Vendor relations.
  • Property scheduling and communication with tenants and vendors.
  • Assist with accounting, reporting, and budgeting tasks.
Essential Functions
  • Work with the Property Manager to resolve building management issues.
  • Assist the Property Manager in supervising on-site staff.
  • Work closely with and supervise vendors to ensure compliance with service contracts.
  • Recommend and/or authorize vendor contracts as appropriate.
  • Collaborate with the Property Manager to maintain personal contact with building owners.
  • Conduct routine property inspections to prevent/identify problems and exposures.
  • Assure optimal functioning of building life safety and security systems.
  • Ensure adherence to owners' policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.
  • Answer telephone as required.
  • Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
  • Schedule building activity including move-ins/move-outs and verify insurance.
  • Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary.
  • Review and ensure the accurate coding of invoices for payment.
  • Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.
  • Assist the Property Manager with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
  • Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.
  • Ensure compliance with management agreements.
  • Work with the Property Manager to facilitate property management, accounting, leasing, marketing, and construction needs.
Qualifications
  • Bachelor's Degree or 2+ years' experience in commercial property industry.
  • Real Estate License.
  • Yardi and MRI property management software experience.
  • Excellent customer service skills.
  • Basic accounting skills and knowledge.
  • Good organizational skills.
  • Attention to detail.
  • Proficient with Microsoft Excel and Word.
  • Strong verbal and written communication.
About Lincoln Property Company

Lincoln Property Company is one of the largest private real estate firms in the United States. We offer a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers. Our combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. We have completed over 150 million square feet of development since our inception in 1965 and have another $20 billion currently under construction or in the pipeline.