Executive Administrative Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Kansas City, United States Associated Wholesale Grocers Full time

Executive Assistant

Location: 5000 Kansas Avenue Kansas City, KS 66106

Department: Corporate Staff


Job Summary:

This position will provide administrative assistance to the Executive Leadership Team (ELT) and perform a wide variety of administrative duties. These duties include managing calendars for appointment bookings, scheduling travel plans, preparing specific reports, and other duties as needed. Additionally, this position requires strong attention to detail, the ability to research and prioritize different tasks and overcome obstacles, and effectively communicate on behalf of the ELT with different management levels to clearly and accurately deliver messages.


Job Duties:

  • Actively engages in the ELT’s calendars, requiring the ability to look ahead and foresee next steps and/or anticipated obstacles. Confirms appointments and meetings.
  • Books travel arrangements for ELT and staff as needed.
  • Maintains the ELT calendar schedules as needed and answers ELT rollover calls. Consults with ELT regarding priority/scheduling of requested meetings.
  • Provides logistical support to ELT (i.e., arranges for meeting rooms or facilities, orders lunch, etc.).
  • Manage conference room reservations. Orders beverages for conference rooms.
  • Prepares and submits expense reports on behalf of the ELT.
  • Manages and orders office supplies for ELT.
  • Process invoices as needed.
  • Screens visitors, phone calls, emails, and physical mail.
  • Assists with meeting agendas and sends out reminders.
  • Maintains confidentiality of sensitive information.
  • Other support as needed or assigned.


Experience and Education

  • Three to five years of Executive Assistant experience, with a demonstrated record of providing administrative support to those in leadership positions.
  • Bachelor’s or associate degree preferred.


Skills/Other:

  • Requires excellent organization skills, with strong attention to detail and deadlines.
  • Must possess a high level of customer service and flexibility.
  • Requires critical thinking skills, along with good judgment and sound decision-making.
  • Must demonstrate strong verbal and written communications skills.
  • Works well independently and with direction from ELT members.
  • Possess competency with Microsoft office products, PeopleSoft, and other business software or web-based tools.
  • Occasional early morning, evening and weekend hours may be required.


Associated Wholesale Grocers, Inc. (AWG) is the nation’s largest cooperative food wholesaler to independently owned supermarkets, serving over 1,100 member companies and over 3,400 locations throughout 31 states from 9 wholesale Divisions. The consolidated run-rate sales for AWG are $12.3billion. In addition to its cooperative wholesale operations, the company also operates subsidiary companies that provide certain real estate and supermarket development services, print and digital marketing services, health and beauty care, general merchandise, pharmaceutical products, specialty foods, and natural and organic products.


Benefits:

  • Medical, Dental, & Vision Insurance
  • Health Savings Account
  • Dependent Care Flexible Spending Account
  • Paid Vacation, Holiday, and Sick Time
  • 401(k) with 4% match along with 3 other contributions
  • Tuition Reimbursement
  • Basic & Supplemental Life and AD&D
  • Employee Assistance Program
  • Short-Term and Long-Term Disability
  • Wellness Program
  • Yearly Holiday Bonus

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