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Scheduling and Production Coordination Manager

4 months ago

Elk Grove Village, United States Crafts Technology I A Hyperion Materials & Technologies Company Full time

The Logistics and Production Coordination Manager optimizes operational processes to ensure seamless order flow from entry to delivery. This role coordinates with operational teams to enhance production efficiency, manage inventory, ensure timely procurement and shipping, integrate new business acquisitions into a streamlined system, and manage quotations and pricing updates. By streamlining these processes, the manager directly contributes to improved operational performance and customer satisfaction.

 

Essential Duties and Responsibilities:

  • Coordinate and oversee the entry and processing of orders and manufacturing orders (MOs).
  • Develop and manage production schedules to meet customer demands and optimize resource utilization.
  • Ensure timely and cost-effective procurement of materials.
  • Handle all shipping documentation, ensuring compliance and accuracy.
  • Manage the invoicing process to ensure accuracy and timeliness.
  • Monitor and manage inventory levels and Material Requirements Planning (MRP).
  • Support meetings related to the M3 ERP system and operational planning.
  • Provide regular updates on order statuses, production schedules, and inventory levels.
  • Lead the integration of products from new business acquisitions into a streamlined system within the ERP and on the shop floor.
  • Manage the quotation process, review business parts flow, and update pricing based on raw material costs and targeted price increases.
  • Liaise between operations and customer support to keep customers informed.
  • Collaborate with quality control to reduce internal scrap and customer rejections.

 

 

Job duties to include:

  1. Order and MO Entry Processes
  • Ensure accurate and timely entry of orders and manufacturing orders (MOs).
  1. Operations Scheduling
  • Develop and manage production schedules that align with customer demands and optimize resources.
  1. Material Ordering
  • Oversee procurement to ensure timely and cost-effective purchasing of materials.
  1. Shipping Paperwork
  • Handle all shipping documentation, ensuring compliance with regulations and customer requirements.
  1. Invoicing
  • Manage the invoicing process to ensure accuracy and timely billing.
  1. Inventory Management and MRP
  • Monitor and manage inventory levels and Material Requirements Planning (MRP).
  1. Meetings and M3 Support
  • Participate in and support meetings related to the M3 ERP system and other operational planning tools.
  1. Operational Reporting
  • Provide regular updates on order statuses, production schedules, and inventory levels.
  1. Business Integration
  • Lead the integration of new business acquisitions into the ERP and shop floor systems.
  1. Quotations and Pricing Management
  • Manage the quotation process, review business parts flow, and update pricing based on raw material costs and targeted price increases.

 

Additional Responsibilities:

  • Serve as the primary contact for customers regarding all issues, including quotations for existing items and order entries.
  • Manage the entry of manufacturing orders for all discrete items.
  • Coordinate with internal departments to expedite and update customer delivery and shipping dates in the system and customer portals.
  • Notify customers of all changes to delivery dates.
  • Ensure the completion and closure of manufacturing orders and create packing lists for all customer shipments.
  • Drive improvements in key performance indicators (KPIs) such as On-Time Delivery (OTD) and inventory accuracy.
  • Ensure smooth integration of new business acquisitions into operational systems and processes.
  • Regularly update quotations and pricing strategies to reflect changes in raw material costs and business objectives.
  • Collaborate with quality control teams to reduce internal scrap and customer rejections.

 

Programs:

·        ERP Experience (M3 Preferred put not required, Jobboss a plus)

·        Excel

·        Web Utilities – Customer Portals

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Work Experience:

·        B.S. degree in business or supply-chain preferred, or equivalent work experience.

·        At least 3 years of experience in a high mix/low volume manufacturing environment.

·        Supervisory and/or leadership experience in a manufacturing setting.

·        Demonstrated ability to be resourceful, display business acumen, creative thinking skills, and decisive leadership.

·        Strong interpersonal, teamwork, and leadership skills with the ability to influence others to achieve organizational goals.

·        Results-oriented with the ability to independently manage performance and balance multiple tasks to achieve production goals while ensuring timely communication with stakeholders.

·        Excellent planning and organizational skills, with the capability to manage resources and workflow effectively.

 

Travel:

·        Minimal Travel