Administrative Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Tampa, United States One World Petroleum Full time

ARE YOU A ROCKSTAR LOOKING TO JUMP INTO THE WORLD OF THE ENERGY SECTOR???


$55,000 Year starting Salary w/ room to grow rapidly with continued understanding of the industry metrics


Are you an experienced and highly organized professional, eager to make a positive impact within a growing Oil & Gas company? Our company is searching for a dedicated and reliable Administrative Assistant to support the CEO in our Tampa, Florida office. If you're a local candidate with a flexible schedule and a background in administrative or personal assistance, we want to hear from you


One World Petroleum is a privately funded, independently owned upstream oil and natural gas company with a core focus on acquiring entire operations with a range of low to mid-level producing assets. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. 

 

Responsibilities

  • Serve as the primary point of contact for our CEO, managing incoming calls, emails, and meeting requests from investors, partners, and stakeholders with utmost confidentiality.
  • Manage payment schedules for owned assets and handle paperwork for vendor onboarding and deal acquisitions.
  • Liaise with accounting for invoice submissions, W-9s, Division Orders, Name Changes, Transfers and other financial documents.
  • Facilitate the hiring and termination paperwork processes and track employee leave.
  • Assist in content creation by setting up cameras and lighting and creating marketing materials such as presentations, business cards, and flyers.
  • Manage user accounts and subscriptions, as well as passwords for various accounts.
  • Supervise subcontractors to ensure adherence to company standards and timely completion of tasks.
  • Assist in organization of acquisitions meetings and outreach.
  • Handle all incoming and outgoing mail.
  • Coordinate and prepare documentation for meetings and presentations related to acquisitions, operations, and investor relations, including agendas, reports, and pitch decks.
  • Opportunity to attend private networking events with the CEO
  • Day to Day operation organization and backend support for Texas field team for work orders etc.


Qualifications

  • Minimum 2 years of experience in an administrative assistant, personal assistant, or office assistant role
  • Strong organizational and time-management skills
  • Excellent verbal and written communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Detail-oriented with the ability to multi-task
  • Local to Tampa, Florida 
  • Sole Focus position
  • Reliable transportation


Benefits (After 90 Days)

  • Dedicated phone and computer provided
  • 10 Paid Days Offs + 5 sick days
  • 8 Federal Paid Holidays
  • Additional 5 vacation days second year of employment
  • Opportunity for professional growth within the company
  • Employee ownership pool entry after 12 months

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