Administrative Assistant Reception
2 weeks ago
Job Overview:
We are seeking a highly organized and professional individual to join our team as a Receptionist/Administrator. The ideal candidate will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support to various departments within the organization.
Responsibilities:
- Front Desk Management:
- Greet visitors warmly and ensure a positive first impression.
- Answer and direct phone calls promptly and professionally.
- Manage incoming and outgoing mail and packages.
- Maintain a clean and organized reception area.
- Customer Service:
- Provide excellent customer service to all visitors, clients, and employees.
- Assist with inquiries and provide accurate information or route inquiries to the appropriate person or department.
- Handle customer complaints or concerns with tact and professionalism.
- Administrative Support:
- Assist with scheduling appointments and meetings.
- Coordinate travel arrangements and accommodations for staff.
- Prepare and distribute correspondence, memos, and reports as needed.
- Maintain office supplies inventory and place orders as necessary.
- Assist with data entry, filing, and other clerical tasks.
- Support various departments with administrative tasks as required.
- Record Keeping:
- Maintain accurate records and databases.
- Organize and file documents in physical and electronic formats.
- Ensure confidentiality and security of sensitive information.
- Team Collaboration:
- Collaborate with colleagues and departments to ensure efficient workflow.
- Communicate effectively with team members to coordinate tasks and priorities.
Pay: $17.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Tampa, FL 33610: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 2 years (Required)
Language:
- English and Spanish (Required)
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