Administrative Assistant

3 weeks ago


Tampa, United States Hazen and Sawyer Full time
Job DescriptionJob Description

Hazen and Sawyer is seeking a motivated and energetic professional to support our Tampa Office. The ideal candidate is a team player and self-starter, with exceptional organizational skills and the ability to work independently, as well as in a team within a fast-paced environment. The ability to multi-task, while maintaining complex schedules and administrative assignments, is essential to this position. Responsibilities will include, but not be limited to, the following:

  • Answer phones, distribute mail and organize files.
  • Monitor and stock office and kitchen supplies.
  • Schedule appointments and update calendars.
  • Facilitate the planning of office and professional activities.
  • Ability to format and edit Work, Excel, and PowerPoint presentations.
  • Assist with business development activities for office/staff.
  • Assist marketing staff with proposal production.
  • Support project managers with contracts, budgets, and workload projections.
  • Assist in onboarding of new employees.
  • Support smaller Sarasota office in similar activities. Periodic travel to office may be required.


Requirements

  • High school diploma – Associates Degree a plus.
  • Minimum 5 years experience in a similar role.
  • Strong knowledge of Word, Excel, Outlook. PowerPoint and Adobe a plus.
  • Excellent written and verbal communications skills.
  • Prior experience in a professional services firm preferred. Experience in the A/E/C industry a plus.


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