Legal Operations Specialist

2 months ago

Lake Buena Vista, United States Solomon Page Full time

Our client in the entertainment industry is seeking a Legal Operations Specialist in Billing to join their team in Burbank. This position is hybrid and based out of the New York office.


  • Pay: $38 per hour


Responsibilities:


  • Prioritize and promptly address day-to-day issues and inquiries as they arise
  • Research and act on findings related to the payment processes, for example:
  • Research account coding to support the financial allocation process
  • Research and resolve invoices stuck in review or payment process
  • Partner with International AP partners to research and correct errors
  • Communicate with outside counsel in a collaborative style to manage non-compliance with
  • Billing Guidelines, drive and deliver a win-win outcome when the situation arises
  • Manage process system workflow that interfaces with Middleware and SAP, accounting system, to route invoices to accounts payable, including audit, troubleshooting, and clearing errors to facilitate invoice payment
  • Provide feedback on issues faced throughout the year to support updates of subsequent Billing Guidelines
  • Escalate issues and concerns as required to the appropriate manager
  • Research incoming funds, assign account coding, enter into the system, notify cash & banking with details, and deposit checks/cash
  • Assist with maintaining the Legal Billing page of the Legal Intranet
  • Develop collaborative working relationships and networks within the Legal functions
  • Support and provide feedback to optimize processes Billing Administration: Audit, review, and process outside counsel or vendor invoices
  • Approve, adjust, or reject invoices according to Guidelines
  • Provide guidance to attorneys on methods for handling non-compliance by outside counsel
  • Monitor invoices for new timekeepers, rate increases, and discounts
  • Address invoice audit flags related to Billing Guidelines
  • Post manual third-party invoices
  • Process incoming and outgoing cash funds related to Legal, such as settlements or recoveries
  • Review and audit all new matters to ensure accuracy for financial coding, approval route, special reporting
  • Collaborate on special projects, as defined by Legal Billing Manager or Legal Operations Manager, which may include preparing ad-hoc reports, system data clean-up, and process updates
  • Maintain master data in systems (Legal Tracker and SAP)
  • Revise law firms' data when mergers, name changes, and banking information
  • Update approval routes related to reorganization
  • Manage system configure regional and other AP contacts
  • Create and deactivate user accounts in Legal Tracker
  • Research new system features and impacts to assist in the development of a rollout plan for end-users
  • Lead monthly training sessions and develop training materials for new hires as needed
  • Provide information to new users in respect of log-in, navigation, invoice approval process (alerts, workflow, approval, and rejection procedures), and provide information to Legal Tracker’s online


Required Qualifications:


  • Able to communicate clearly and effectively to a diverse array of audiences, including senior executives
  • Ability to prioritize and multitask while meeting tight deadlines
  • Ability to coordinate and liaise with multiple departments using strong project management and sound judgment skills
  • Passionate about transforming business operations using technology with complimentary processes and creating a culture of continuous improvement
  • Knowledgeable about Legal concepts and processes
  • Curious about data and the ability to analyze programs effectively
  • Ability to prioritize large collection of projects and tasks, always keeping business value as the guiding principle
  • Extensive experience using Microsoft Office suite, specifically strong proficiency in Excel, Word, and PowerPoint
  • Collaborative personality and a team player
  • Strong interpersonal and relationship building skills
  • Legal Tracker experience a plus


If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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