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Director of AR/AP

4 months ago

White Plains, United States ConsultNet Technology Services and Solutions Full time

Contract to Hire**

4-5 Days onsite - White Plains, NY


Our client is looking for a passionate, growth-oriented team player to join their growing team


The Director of Accounts Payable (AP) & Accounts Receivable (AR) will contribute to the company's success by driving compliant, accurate, timely and consistent processes allowing for efficient, and accurate cash planning and disbursements to and from its Distributors. Responsibilities include balancing day-to-day management of the AP & AR workflows, overseeing AP/AR staff, and continuous review and enhancement of process, functions, and capabilities to improve cash flow and ensure excellent service. The ideal candidate will have AP managerial experience of a company that imports wine/spirits from an international supplier base.

  • Ensure on time and accurate payment of invoices and professional response to vendor payment inquiries
  • Carry out reconciliation, payment, and dispute resolution with distributors
  • Proactively identify key trends and variances impacting cash flow, clean books, and vendor service
  • Continually review payment planning and forecasting to improve cash position, efficiency metrics, financial ratios; including establishing staff responsibilities, payment parameters, and setting measurable goals
  • Effectively drive a culture of collaboration, accountability, and vendor service
  • Direct management of 3 team members, including interviewing, hiring and termination, performance management, coaching, and mentoring
  • Provide guidance to the team with technical assistance on systems, and support staff with complex problem solving and troubleshooting.
  • Audit work of the team to maintain efficiency and accuracy
  • Alert executive management to irregularities, trends, and areas of concern with supplier payments, AR agings and cash flow
  • Identify borrowing requirements if necessary; propose and implement treasury solutions
  • Maintain accurate vendor master data, annual customer credit limit reviews, and credit applications
  • Internal loan & interest management
  • Run, review, and analyze department reporting systems and provide assessment and feedback of current Key Performance Indicator (KPI) outcomes for the department to staff, and senior leadership
  • Ensure proper coding procedures are set and executed for invoices and ensure US GAAP accounting is followed
  • Maintain financial information for historical purposes and in accordance with company policies. This includes invoices, documentation, bank information, W9s etc.
  • Create Standard Operating Procedures and training manuals for payables & receivables functions
  • Manage, prepare and file annual 1099s timely.
  • Lead month-end close review and completion for payables & receivables tasks
  • Support in external audits