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Administrative Assistant

4 months ago

White Plains, United States JUDIT Inc. Full time

Job Description:

As a receptionist at our mid-sized law firm in White Plains, NY, you will be the first point of contact for clients, visitors, and callers. Your role is crucial in providing exceptional customer service and maintaining a professional image for the firm.

Responsibilities:

  1. Greeting and Welcoming: Warmly greet clients and visitors as they arrive at the office, offering assistance and directing them to the appropriate person or meeting room.
  2. Answering Calls: Manage incoming calls on a multi-line phone system, screening and transferring calls to the appropriate staff members or departments. Take accurate messages when necessary.
  3. Scheduling: Coordinate appointments and meetings, managing conference room bookings and ensuring schedules are efficiently organized.
  4. Mail Handling: Sort and distribute incoming mail and packages, as well as preparing outgoing mail for delivery. Manage courier services as needed.
  5. Administrative Support: Provide general administrative support to the office, including data entry, filing, scanning, and photocopying documents.
  6. Maintaining Office Appearance: Ensure the reception area and conference rooms are tidy and well-maintained, and that office supplies are adequately stocked.
  7. Assisting with Client Services: Assist with client inquiries, providing basic information or directing them to the appropriate legal staff for further assistance.
  8. Compliance: Maintain confidentiality of client information and adhere to all company policies and procedures.