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Administrative Coordinator

3 months ago

Irvine, United States Ultimate Staffing Full time

Job Title: Administrative Maintenance Coordinator

Location: Irvine, CA

Employment Type: Temp to Hire

Hourly Wage: $21-22/hour

Job Overview:

Under the general direction of the Maintenance Manager, the Administrative Maintenance Coordinator will perform varied administrative duties, coordination, and organization of office duties for the Maintenance Department. This role acts as a liaison between the Maintenance Division and external agencies. The incumbent works with a high degree of independence in coordinating outside maintenance contractors and repair work orders within established policies and procedures.

Duties and Responsibilities:

  • Provide excellent customer service to all clients and facilitate completion of service requests in a timely manner.
  • Manage, organize, and update work orders as needed.
  • Coordinate and follow up with Calico Project Managers and vendors to ensure work order completion.
  • Maintain and develop existing and new vendor relationships by establishing preferred vendors.
  • Serve as a liaison with contractors on any problems concerning service repairs.
  • Complete other administrative duties as assigned.

Required Knowledge:

  • Excellent oral and written communication skills reflecting strong customer service via email and telephone.
  • Ability to succeed in a fast-paced environment.
  • Ability to work independently by exercising good judgment and problem-solving skills.
  • Proficiency in Microsoft Office, including Word, Outlook, and Excel, as well as speed and accuracy in typing.
  • Knowledge of and ability to operate standard office equipment efficiently.
  • Ability to maintain confidentiality and discern sensitive issues.
  • Ability to use time effectively and multitask.

Education Requirements:

  • Minimum high school diploma or equivalent.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.