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Administrative Assistant

2 months ago

Delray Beach, United States Ultimate Staffing Full time

Administrative Assistant - National Sales

We are partnering with a construction company in Delray Beach, FL, looking to add a passionate and hardworking administrative professional to their team This role supports a high-functioning sales team, who travel nation wide for presentations with proposal and presentation material as well as client support.

This is a great opportunity for candidates with at least one year of clerical experience supporting a national sales team, with strengths in communication, problem-solving, and multi-tasking. Strong attention to detail and proficiency in MS Office Suite are essential for success in this role. If you are eager to break into the construction industry but haven't had the chance, this team is dedicated to cultivating new talent and creating opportunities

This is a 100% on-site position, Monday through Friday, and we are hiring immediately Only local candidates will be considered as no relocation is offered. The hiring process is moving quickly.

Essential Duties and Responsibilities of the Administrative Assistant for the Construction Team

  • Run and analyze key reports to track progress and production in Salesforce.
  • Provide administrative support for sales in coordination with operations, services, procurement, and finance.
  • Assist with process improvement messaging and management.
  • Support sales communications and planning, including assisting with content creation and distribution.
  • Coordinate meeting schedules.
  • Follow up on and help manage project timelines with the sales team.
  • Ensure quality control of lead information to be accurate and complete.
  • Distribute sales and reporting metrics.

Qualifications of the Administrative Assistant for the Construction Team

  • Bachelor's degree or equivalent experience.
  • A minimum of one year of professional administrative experience.
  • Strong attention to detail.
  • Experience working with large ERP/CRM systems.
  • Excellent computer skills, including proficiency in Microsoft Office and Salesforce.
  • Excellent communication skills for liaising across all business departments.
  • Strong command of English (read/write/speak). Fluency in Spanish is preferred but not required.

If you are interested in growing your career, please apply above or email your resume (in Word format) You can also apply online at www.ultimatestaffing.com. If you meet the qualifications for this position, you will be contacted for an interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.