Legal Administrative Assistant

3 days ago


Oakland, California, United States AMS Staffing Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at AMS Staffing Inc. in Oakland, CA. This is a full-time, permanent position with a competitive salary and excellent benefits.

Key Responsibilities
  • Provide administrative support to the Labor and Employment team, including maintaining case lists, scheduling interviews, and preparing reports.
  • Manage calendars, travel arrangements, and speaking engagements to support business development and related projects.
  • Coordinate logistics for major conference presentations and attendance.
  • Review and route incoming correspondence, organize documents, and prepare binders and files.
  • Partner with various Firm departments to accomplish tasks and projects.
  • Enter attorneys' billable time, prepare check requests, and coordinate payment to vendors.
  • Prepare expense reports and work closely with the Administrative Practice Assistant on travel arrangements.
  • Back up other LPAs and office administrative staff during planned and unplanned absences.
Requirements
  • Minimum of seven years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager.
  • Prior experience in labor and employment law strongly preferred.
  • Superior customer service skills, powerful organizational skills, and ability to contribute to streamlining processes.
  • Strong written and verbal skills, including accuracy in grammar, spelling, and punctuation.
  • Strong attention to detail, pro-active self-starter with ability to work independently and in a team environment.
  • Experience using O365, including strong knowledge of MS Word, PowerPoint, Excel, and Outlook.
What We Offer

We offer a competitive salary, excellent benefits, and a dynamic work environment. If you are a highly skilled and experienced Legal Administrative Assistant looking for a new challenge, please submit your application.



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