Legal Administrative Assistant

2 days ago

Oakland, California, United States Abbott Laboratories company Full time
About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.

Our 114,000 colleagues serve people in more than 160 countries. At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self, and live a full life.

The Opportunity

This position works onsite out of our Alameda, CA location in the Legal Division. As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal organization, including DVPs, attorneys, directors, and other team members.

Key Responsibilities
  • Provide comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the team, as assigned, with occasional need for overtime support
  • Responsible for all departmental administrative functions, including managing calendars, creating and modifying business documents, managing department meetings and processes, scheduling travel, processing expense reports, and answering phones
  • Utilize advanced software skills, including Microsoft Office Suite and other business-specific software, to effectively support the organization
  • Qualified candidates will demonstrate top-notch written, verbal, and proofreading communication skills
  • Practice good judgment and maintain confidentiality in handling sensitive business information
  • Consistently interact with high-level executives and work with cross-functional teams in connection with projects and division-wide support
  • Build strong working relationships and networks with others to drive efficiency into the organizations they support
  • Provide basic project management support and assist with meeting/event coordination
  • Conduct onboarding activities, including workspace set-ups for new employees
  • Prioritize workload to ensure departmental support needs are fulfilled
  • Maintain departmental files, as assigned, in compliance with corporate policy
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures
Requirements
  • High School diploma or equivalent, some college preferred
  • 5+ years of previous administrative experience or equivalent is required
  • Very quick and advanced verbal, written, and proofreading skills
  • Advanced experience in Microsoft Office Suite (Word, PowerPoint, Teams/SharePoint, Outlook, and Excel); intermediate Excel and SAP, Concur experience preferred
  • IP experience is preferred
  • Able to juggle multiple competing needs, prioritizing as appropriate
  • High level of integrity and professionalism in handling sensitive and confidential information
  • Ability to work independently and as part of a team
  • Proactive problem solver with strong attention to detail

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